Director of Finance and Administration - Eugene Airport

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Director of Finance and Administration - Eugene Airport

Salary

$90,792.00 - $122,574.40 Annually

Location

Eugene, OR

Job Type

Full-Time Regular

Job Number

03933

Department

Public Works Department

Division

Eugene Airport

Opening Date

07/26/2024

Closing Date

Continuous

• Description

• Benefits

• Questions

General Statement of Duties

Oregon’s second busiest commercial service Airport is currently accepting applications for a financial manager, working title: Director of Finance and Administration – Eugene Airport.

This position directs, manages, performs, and coordinates the financial management and analysis, budgeting, Capital Improvement Plan, contractual management, grant administration, and oversight and management of administrative operations of the Eugene Airport. Team EUG is committed to creating a welcoming and safe community for everyone and a place where every person can experience a sense of belonging. We value and promote diversity, equity, and inclusion while actively working to ensure our actions reflect these core principles. Our mission is to maintain the highest standard of aviation safety and security, while fostering positive experiences for all stakeholders, as a valuable community partner and key regional economic driver.

Department/Division: Public Works Department / Airport Division

Salary Range: $43.65 - $58.93 / hourly; $90,792.00 - $122,574.40 / annually

The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA) (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . You can learn more about our process at our How to Apply (https://www.eugene-or.gov/674/How-to-Apply) page.

Benefits: Please click the Benefits Tab to view the City of Eugene’s competitive package options.

Location: 28855 Lockheed Drive, Eugene, OR

Hours: Monday - Friday on site

Living & Working in Eugene

For more information on living in Eugene, how the City of Eugene operates, and more, visit this page.? (https://eugene-or.gov/4913/Living-Working-In-Eugene)

Application Deadline: Open until filled; next review of applications on 9/3/24

Accepting online applications only.

To be considered for this position, you must attach a current resume and a cover letter that details your background, education, experience, and any unique skills and qualities that you would bring to this position.

Must pass a City of Eugene and TSA Fingerprint based background check.

Examples of Duties Performed - Duties may include but are not limited to the following

Develops general budget, forecasting, rate-setting models, cash flow projections, and financial preparation and analysis.

Leads operating agreement negotiations, rate setting, capital improvement plan review, passenger facility charge project consultations, and ongoing communications with commercial airline partners.

Leads rate setting, customer facility charge capital project consultations, and operating agreement negotiations with rental car companies.

Performs all aspects of grant administration, including application, expense tracking, reimbursement requests, and closeout.

Liaison with the Federal Aviation Administration Airport’s District Office for grants and capital improvement plan.

Liaison with engineers and project managers on capita projects to ensure projects stay within budget and meet all terms of grants and grant assurances.

Creates financial plans for larger capital projects involving multiple funding sources such as grants, local airport funds passenger facility charges, customer facility charges, and bonding.

Provides oversight of administrative functions of accounts payable, accounts receivable, contract administration, payroll, and public service interface.

Liaison with Central Services and Public Works Administration for large capital project planning and bonding.

Performs analysis concerning industry trends and conducts benchmark studies and presents results.

Provides general complex and politically sensitive financial strategies and administrative operations; analyzes financial and organizational impact of issues; develops recommendations, communicates and negotiates major contracts with other agencies and airport stakeholders as required.

Prepares and presents financial results to Airport management team, Airport Advisory Committee members, Mayor and City Councilors.

Manages the DBE and ACDBE programs and prepares necessary reports.

Represents Airport through presentations to board and committees reviewing grant applications.

Represents Airport on industry committees and working groups.

Ensures compliance with all financial regulations and policies.

Coordinates implementation of policies, benchmarking, and monitors results.

To look at the complete list of duties click here: Department Services Manager (https://www.governmentjobs.com/careers/eugene/classspecs/109519)

Qualifications

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferrable skills from a variety of sources and experiences.

The City will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

A typical way to obtain the knowledge and abilities would be:

Experience:

Five years of progressively responsible professional experience in integrated financial management and analysis, airport finance experience preferred. At least one year of administrative supervisory experience.

Education:

A bachelor’s degree from an accredited college or university, with major coursework in finance, accounting, business administration, or a closely related field. Master’s degree and/or Certified Public Accountant Certification preferred.

License or Certificate:

A valid Oregon driver’s license or, the ability to obtain by date of hire; must pass driving records check and, if hired, maintain a driving record that meets the City’s standard. Oregon law requires that an out-of-state license holder must obtain a valid Oregon license (with appropriate endorsements) within 30 days of becoming domiciled in the state (ORS 803.355).

Ability to obtain Accredited Airport Executive status with the American Association of Airport Executives within three years.

Must have the ability to obtain the AAAE ACE Finance certification within one year and AAAE Certified Member designation within three years. AAAE Accredited Airport Executive preferred.

The Ideal Candidate will possess the following knowledge, skills and abilities:

Financial Management

Knowledge of principles and practices of accounting functions; budgeting functions; financial planning and analysis functions; commercial management and real estate functions.

Knowledge of principles and practices of accounting functions must include compliance with Governmental Accounting Standards Board (GASB) guidelines and enterprise resource planning (ERP) systems; types of accounting; major areas of the accounting function; other accounting considerations to include Passenger Facility Charges (PFCs), intra-government services, and chart of accounts.

Knowledge of principles and practices of budgeting must include the budget cycle, planning, preparation, approval, execution, analysis, and audit; budgeting responsibilities; budget techniques; budgeting recognition/best practices; and management financial reporting to include ad hoc reporting, monthly reporting, and annual reporting.

Knowledge of principles and practices of annual financial audit must include the stages of the audit process; management financial reporting for both single audit and PFC audit; audit distribution; and the comprehensive annual financial report (CAFR) including the introductory section, financial section, and statistical section; and PFC reporting.

Knowledge of principles and practices of Federal Aviation Administration (FAA) Airport Improvement Program (AIP) grant reports including form 126 and form 127.

Knowledge of principles and practices of physical planning processes including the federal processes of the master planning process; airport capital improvement program (ACIP); environmental review processes under the National Environmental Policy Act (NEPA); and other approval processes including projects affecting an Airport Layout Plan (ALP) or an airport’s airspace, and eligibility for AIP and PFC funding.

Knowledge of principles and practices of airport sponsor capital development processes including advanced planning, program definition, and design processes; cost estimation and contingencies; and project delivery processes.

Knowledge of principles and practices of financial planning processes including financial policies and targets; financial forecasting; ACIP funding sources; AIP grant assurances; PFC application process; Transportation Security Administration (TSA) grants; Title VI; customer facility charges (CFCs); third party (tenant or developer) funding; Oregon Department of Aviation and Oregon Department of Transportation (ConnectOregon) funding sources.

Knowledge of principles and practices of concession agreements including terminal concession management models; minimum annual guarantees (MAGs); Airport Concession Disadvantaged Business Enterprise (ACDBE) requirements; parking management agreement considerations; ground transportation revenue management; rental car concession and consolidated rental car facilities (CONRACs) agreement considerations; advertising agreement considerations; Fixed Base Operators (FBOs) and Specialized Aviation Service Operators (SASOs) agreement considerations; commercial development and other non-airline lease agreements; and land leases requirements under FAA regulatory authority.

Knowledge of principles and practices of airline use and lease agreements including FAA regulations including AIP grant assurances; FAA Airport Rates and Charges Policy; complaint resolution process; cost accounting and airline rate bases; rate making practices; facility use provisions in airline agreements; and the airline negotiations process.

Understanding of Federal, State, and local laws, statutes, and regulations related to the administration and management of city government; Oregon Local Budget Law, Generally Accepted Accounting Principles, State competitive bidding processes, City purchasing policies, and familiarity with contract law.

Ability to manage the Airport finances as an enterprise fund as well as maintain a balance between public budgeting laws and private business needs; analyze complex data and legislation for impact to Airport finances.

Project and Staff Management

Ability to communicate well both orally and in writing; prepare comprehensive reports and make effective presentations of complex financial and statistical information in a clear and succinct fashion.

Understanding of principles and practices of project management and complex organizations that includes municipal organization structure, functions, and operations.

Exceptional skill in selection, supervision, training, and evaluation of assigned staff.

Skill in establishing and maintaining cooperative working relationships with staff, tenants, and the public.

To look at the complete list of knowledge, skills, and abilities click here: Department Services Manager (https://www.governmentjobs.com/careers/eugene/classspecs/109519)

Supplemental Information

What to Expect from our Selection Process: Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations. PLEASE NOTE: Once the posting closes, the process can take 4-6 weeks to complete.

Diversity, Equity, and Inclusion: The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply.

The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.

In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States.

If a job posting indicates this position is temporary (not limited duration) then the employee serves at will. Temporary employees do not receive benefits through the City of Eugene unless required by City, State or Federal code/statute.

Salary and Benefits

The normal starting salary is the first step shown on the posting. Other placement in the salary range may be considered depending on qualifications and experience. Periodic advancement through the salary range is dependent upon merit. The City provides a full range of benefits, including holidays, vacation, sick leave, retirement benefits, deferred compensation, physical examination, life insurance, and long-term disability. Health, dental, and vision benefits are available.

To view a summary of benefits (http://www.eugene-or.gov/DocumentCenter/Home/View/1817) and/or benefit premium rates (http://www.eugene-or.gov/DocumentCenter/Home/View/1811) click the respective link. Click here to view information about Total Worker Health. (https://secure.neogov.com/images/AgencyImages/jobposting/658/jobpostings/image/BeWell_Handout.png)