Associate Director of Administrative Services

Apply now (https://secure.dc4.pageuppeople.com/apply/726/gateway/default.aspx?c=apply&lJobID=534322&lJobSourceTypeID=831&sLanguage=en-us) Job no: 534322

Work type: Officer of Administration

Location: Eugene, OR

Categories: Accounting/Finance, Administrative/Professional, Administrative/Office Support, Business Administration/Management, Human Resources

Department: Lundquist College of Business

Appointment Type and Duration: Regular, Ongoing

Salary: $70,000 - $78,000 per year

Compensation Band: OS-OA07-Fiscal Year 2024-2025

FTE: 1.0

Application Review Begins

August 18, 2024; position open until filled

Special Instructions to Applicants

Please include the following documents with your online application:

1. A resume/CV including the names of at least three professional references, their e-mail addresses, and telephone numbers.

2. A cover letter indicating how you meet the minimum and, if applicable, preferred qualifications for the position. Please describe how you have added value in previous roles and how you would add value in this role.

The Lundquist College of Business is most interested in finding the best candidate for the job and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don’t think you meet every one of our preferred qualifications--use your application to let us know what excites you about the role and what transferable skills or other qualities you would bring.

Please Note: We may contact applicants who meet the minimum requirements to request additional information for the next stage of review.

To receive a copy of the full position description, please send an email tolundquisthr@uoregon.edu.

Department Summary

Since 1914 the Charles H. Lundquist College of Business has taught its students the critical skills they need to think for themselves, to be leaders in a dynamic world, and to make better decisions on behalf of the people and resources they manage. We are a top business school with a unique mission and vision that draws strength from our links to the Pacific Rim and the distinctive qualities of Oregon culture: innovation, sustainability, active lifestyles, financial stewardship, and respect for individuality and diversity within an increasingly global community.

Located 110 miles south of Portland, the University of Oregon has an enrollment of 20,000. The Eugene metro area is in a region noted for its dynamic quality of life and progressive cultural environment. We are about an hour's drive from the Pacific coast and the Cascade Mountains. The University of Oregon and the Lundquist College of Business are committed to creating a more inclusive and diverse institution and seek candidates with demonstrated potential to contribute positively to a diverse community.

Position Summary

The role of the Associate Director of Administrative Services is crucial to the smooth functioning of the business college. This position involves overseeing all human resource and compensation-related functions, providing vital support in delivering human resource services, and supervising the college faculty support service teams. In collaboration with the Associate Dean for Finance & Administration, the areas of HR responsibility encompass managing employee search, hiring, and onboarding activities; overseeing faculty, staff, and student compensation programs; implementing employee engagement initiatives; managing employee retirement and general exit processes; as well as handling faculty promotion, retention, and renewal processes. Additionally, the role involves communicating, implementing, and training on University human resource policies and procedures and ensuring compliance with all applicable regulatory requirements.

In terms of Administrative Services, the responsibilities include supervising faculty support and administrative services team members, coordinating daily operations and workflow, developing and disseminating schedules and operating protocols for academic support, administering the administrative services and office supplies budgets, and overseeing the hiring, training, and development of administrative team members.

This position reports to the Associate Dean of Finance & Administration and requires exercising independent judgment and decision-making in situations that demand tact, diplomacy, and strict confidentiality. It also entails maintaining a professional atmosphere for the college.

Minimum Requirements

• Bachelor's Degree with five years of relevant experience, or a combination of education and experience totaling nine years.

• Five years of experience that include a combination of using payroll systems of varied frequencies, compensation management, managing recruiting and search procedures, and accounting related to annual planning and budget oversight.

Professional Competencies

• Ability to exercise independent judgment and decision-making in situations that require tact, diplomacy, and strict confidentiality.

• Excellent leadership skills.

• Excellent interpersonal, oral, and written communication skills. Must take the initiative to build professional relationships with faculty, students, and staff within the business school and University Human Resources, as well as other University departments. Must be able to represent the college in a positive manner both internally and externally at all times.

• Strong supervisory skills; able to hire, train, and take corrective action for performance issues.

• Strong organizational skills and capacity to work independently and assume responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service.

• Ability to maintain professionalism at all times with respect to sensitive human resources issues.

• Strong interpersonal skills sufficient to inspire and work effectively with diverse groups of students, faculty, alumni, and staff.

• Proficient with Excel and Microsoft Word, Banner financial systems experience a plus.

• Strong reconciliation skills and experience with complex compensation systems.

Preferred Qualifications

• Experience building employee engagement programs.

• Experience in higher education.

• Experience with databases management, and reporting.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visithttps://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us atuocareers@uoregon.eduor 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listedhere (https://investigations.uoregon.edu/reporting) .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online athttps://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

Advertised: July 29, 2024 Pacific Daylight Time

Applications close: