Institutional Director of Student Affairs

Overview

Date Posted:

8/2/2024

Location:

Erie

Address:

1858 West Grandview Boulevard

City:

Erie

State:

PA

Country:

United States of America

Category:

Administrative and Support

Employment Status:

Full-time

Description

JOB SUMMARY: The Institutional Director of Student Affairs is responsible for the overall administration, management, and organizational leadership for the Office of Student Affairs, including the Offices of Admissions/Recruitment, Financial Aid, Registrar, and Student Services for the College of Medicine, School of Pharmacy, School of Dental Medicine, School of Podiatric Medicine, School of Health Services Administration, School of Graduate Studies, and any other educational programs offered at LECOM to meet the mission of the Institution. In addition, the Institutional Director provides oversight and coordination of the Early Acceptance Program (EAP) across all campus locations.

The Institutional Director will collaborate with all Deans (Medical, Dental, Pharmacy, Podiatry, Graduate Studies, Health Services) throughout the established curriculums, guiding decision making processes, counseling in developing student portfolios through the e-Value system (Medicine), and assisting in navigating the transition from preclinical to clinical years in Medical, Dental, Pharmacy, and Podiatry. The Institutional Director will assist Clinical Education in providing guidance in elective and selective rotation selection and analysis of predictors for residency placement: board scores, research, community service, and the residency application process. The Institutional Director will assist in overseeing individual counseling and the development of robust curriculum vitaes, personal statements, mock interviews, and strong residency applications.

The Institutional Director will develop and maintain supporting relationships with the various departments/leaders within the Institution, while promoting inter-professional excellence and strong community relationships.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES :

• Create marketing plans and marketing strategies for various programs using market segmentation analysis;

• Perform a SWOT analysis on each program and perform a comparative analysis against the respective competition to identify our value proposition;

• Execute marketing strategies including EAP campaigns;

• Oversee and assist in student interviews and the departmental learning management system;

• Coordinate with clinical education a variety of matters on an as needed basis;

• Travel to all campuses to oversee policy and procedure on an as needed basis;

• Draft and implement 1 LECOM Policy and Procedure to enforce efficiency and effectiveness;

• Oversight of all accelerated pathways to ensure efficiency and effectiveness;

• Help gather and complete a variety of reports for AACOM, IPEDS, and other reports on an as needed basis;

• Measure the ROI of electronic and face to face recruiting efforts;

• Identify key college and university advocates for LECOM’s respective programs;

• Highlight LECOM research to undergraduate faculty influencers;

• Establish pharmacy clubs in Florida colleges and universities and establish relationships with career counselors;

• Report admissions statistics to the weekly admissions meeting;

• Add LECOM’s MS in Medical Sciences program to the AAMC database of Postbaccalaureate Premedical Programs https://apps.aamc.org/postbac/#/index;

• Maximize the MS in Medical Sciences program using proven marketing strategies that increased enrollment without compromising quality;

• Serve on committees and employ accreditation policies and procedures appropriately;

• Support student research on an as needed basis;

• Work collaboratively with academic personnel to conduct and oversee academic and quality assurance, including, but not limited to, program level assessment, and institutional effectiveness;

• Collaborate with faculty in the design, planning, and evaluation of student learning and program assessment projects;

• Assemble survey tools and questions to prepare various data reports to accurately show appropriate trends or points in time data and information;

• Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction;

• Participate in scholarly activity so to enrich and broaden the student learning experience;

• Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and

• Other duties at the direction of the Provost as required / needed to maintain an efficient and effective Institution.

EEO/AA/M/F/Vets/Disabled

Minimum Requirements

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS : Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Strong communications skills are essential, as well as, experience in the generation, analysis and dissemination of data;

• Extensive knowledge of project management and software (Microsoft Access, Excel, Word);

• Promote evidence-based decision-making across the Institution for program review, strategic planning, and policy development;

• Excellent organizational skills;

• Maintaining an established work schedule;

• Effectively using interpersonal and communications skills including tact and diplomacy;

• Effectively using organizational and planning skills, including attention to detail and follow-through;

• Assessing and prioritizing multiple tasks, projects, and demands;

• Maintaining confidentiality of work related information and materials;

• Establishing and maintaining effective working relationships;

• The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations;

• The ability to report to work as scheduled, ready to devote full attention and energy to the important work of LECOM;

• The ability to accept work directives from managers and supervisors in a respectful and cooperative manner; and

• Be able to be flexible to accept other duties needed/assigned for the Institution’s needs.

  MINIMUM QUALIFICATIONS: Education and experience equivalent to: a bachelor’s degree, with a master’s degree preferred, from an accredited U.S. college or university required. Successful experience in a professional capacity in a higher education environment with five (5) or more years’ of experience in an administrative role required.