37951BR

Extended Job Title:

Business Manager (Psychiatry/Alberta)

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Manages personnel and budgetary matters for a department or college. Exercises discretion and independent judgement to oversee the activities of staff and the financial processes to ensure fiscal responsibility of department/college. Ensures staff and faculty have the resources to complete their work. Usually serves as a hiring manager and employee service coordinator.

Requisition ID:

37951BR

Travel Required:

Up to 25%

Major/Essential Functions:

• Prepares budgets and associated reports

• Knowledgeable of current TTUHSC and federal budgetary processes and references

• Provide accurate advice and guidance in memos, audit reports and financial letters

• Assures contracting is in compliance with state, federal, and TTUHSC OPs guidelines regarding expenditures and financial reports

• Knowledgeable about federal guidelines and requirements and TTUHSC operating policies and procedures (OP).

• Identify and report deficiencies to the Program Manager

• Follows all TTUHSC accounting, procurement, and purchasing procedures

• Reports are in compliance and upon audit are deemed appropriate

• Follows grant award financial requirements by developing and maintaining an understanding of Federal and State regulations

• Knows federal and state rules and regulations regarding use of grant funds and is able to advise accordingly

• Tracks monthly expenditures for all accounts

• Reports are timely and accurate

• Verifies expenditures and budget balances

• Verifications accomplished within established time criteria and within current TTUHSC operating policies and procedures

• Verifies invoices with regard to contract type, rates charged, checks all documentation for other charges, does mathematical calculations, calculates retention, prepares voucher/cover letter, and processes for payment by Projects and Grants and Accounting

• Verifications accomplished within established time criteria and within current TTUHSC operating policies and procedures

• Opens and closes accounts as needed

• Responsible for the final financial closeout of assigned funds including final compliance review, correspondence with faculty, and any needed accounting adjustments. Accurately accomplish task. End of fiscal year deadlines are met. All regulations are met

• Filing and photocopying as necessary to maintain position’s work flow

• Information should be accessible within a reasonable amount of time

• Reviews contracts for accuracy and processes through TTUHSC Contracting office and enters invoicing in A/R system

• Contracts should be accurate when sent to contracting office and should be entered in A/R system as soon as available

• Serves as liaison between management of TCMHCC, TTUHSC Accounting, Purchasing, Sponsored Programs, Accounts Payable, Travel, Purchasing Card departments and other federal and state agencies

• Maintain professional and cooperative working relationships and associations with service departments as necessary to accomplish activities

• Instructs employees in the use of policies, rules, and purchasing procedures

• Training is accurate and reflects current state, federal, TTUHSC and RCH Institute operating policies and procedures (OPs)

• Retrieval of documentation to respond to inquiries and audits

• Provides expertise and knowledge as requested or acknowledged within 24 hours of receiving request (unless other deadline is provided)

• Adhere to all TTUHSCEP policies, procedures and processes

• Personally demonstrate, display, and act in accordance with TTUHSCEP values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork)

Grant Funded?:

Yes

Minimum Hire Rate:

Compensation is commensurate upon the qualifications of the individual selected

Pay Basis:

Monthly

Work Location:

El Paso

Preferred Qualifications:

• Bachelor's degree in job related field plus three years experience related to the assigned area; OR a combination of education and/or related experience to equal seven years

• Knowledge of TTUHSC accounting procedures preferred

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Access) and budget applications

• Suitable experience with office equipment commensurate with the level of this position

Campus:

HSC - El Paso

Department:

Psychiatry Dept Elp Genl

Required Attachments:

Cover Letter, Resume / CV, Transcript

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Mid-level Other Admn

Shift:

Day

EEO Statement:

As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications:

• Bachelor's degree and four years of experience developing or managing programs or projects

• Additional job related education may be substituted for the required experience on a year-for-year basis

Does this position work in a research laboratory?:

No

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx