Description

Finding the right fit:

We're looking to add a dynamic individual to our team! This is an ideal position for a dependable self-starter with strong communication and organizational skills, attention to detail, and ability to handle multiple tasks simultaneously. You’ll be at the center of delivering strong customer service to internal and external stakeholders. You will be responsible for client billings; including establishing billing records for projects and creating invoices, review billing from all offices, discuss billing problems and recommend billing setup to project managers.

On any given day, you’ll:

• Assist project managers in project setups, determining usage of project hierarchy for project setups– (projects, subprojects, tasks, labor codes). Setup must facilitate project manager’s ability to monitor project as well as working within billing term constraints.

• Approve projects for processing in Vision info center. Make sure that proper contract and work plans are attached in Vision project info center. Review fields for proper completion of fields.

• Prepare client invoices. Run draft invoices using the electronic billing module. Prepare backup for invoice detail. Submit invoices via paper or electronic means. Document the invoicing instructions in a central accounting site.

• Maintains the Vision client file.

• Review and analyze revenue as part of the month-end processing. Correct revenue errors due to billing changes needed or percent complete errors. Discuss revenue reasonableness with project managers and vice presidents.

• Review and monitor AR. Assist PMs in AR collection by contacting clients and sending statements. Enter AR collection activity in AR comment section in invoice review.

• Assist project managers by teaching them how to run reports, do lookups, and set up their personal favorite reports.

• Prepares year-end audit schedules per assignment.

• Other assignments as directed by the Project Accountant Supervisor.

Required qualifications:

• Strong communication, analytical, and problem-solving skills.

• General financial/accounting experience.

• Strong knowledge of Microsoft Excel.

• Dependable, organized, flexible, and the ability to multi-task.

Desired skills and experiences:

• Associate's degree in accounting or business-related field a plus.

• Payroll experience.

• Ability to maintain a positive attitude and establish a professional, welcoming and inclusive environment for anyone working with the accounting department.

• Billing and Accounts Receivable experience a plus.

Benefits of being part of the Ayres team:

• Health/dental/vision insurance offering affordable plans with flexible coverage options

• Short-term and long-term disability

• Development

• Paid membership dues to professional organizations

• Paid licensing exam/prep course for professional certification

• Encourage/reimburse for professional registrations and certifications.

• Work/Life Balance

• Generous Paid Time Off (PTO)

• Paid holidays [including two floating holidays]

• Flexible work schedules

• Financial

• Flexible spending plans and Health Savings Account (HSA) options

• 401(k) with company match

• Employee Stock Ownership Plan (ESOP)

• Social

• Peer recognition program and mentor programs

• Young Professionals [YP] networking groups

• Sporting events, dragon boat races, annual parties, summer picnics, and more!

Affirmative Action/Equal Opportunity Employer: Minorities, Women, Veterans, People with Disabilities

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)