Job Information
Stony Brook Medicine (Stony Brook University Hospital) Staff Assistant II - Nursing Professional Development & Education in East Setauket, New York
Position Summary
At Stony Brook Medicine, a TH Staff Assistant II is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.
Duties of a TH Staff Assistant II in the Clinical Education Office may include but are not limited to the following:
- Assists with coordination and implementation of various educational programs conducted by the department
- Takes and prepares minute notes, including but not limited to, minutes for Nurse Residency Advisory Board
- Prepares administrative statistics and reports
- Maintains required records for the following programs: Critical Care, Nurse Residency, and other educational programs for the Department of Clinical Education as assigned
- Assists with the entry of statistical data
- Prepares budget, purchasing request, request for travel, and ensures cost analysis for programs are accurate and readily available
- Maintains the attendance records related to the UHC Nurse Residency Program. The Residency Program is both research project as well as transition into practice program - To ensure eligibility for accreditation, records must be meticulously maintained
- Maintains the calendar of the department Director
- Assists in event planning
- Corresponds with Hospital based educators and managers to maintain work schedules for the Nurse Residents assigned to the transitional pool
- Responsible for assisting with the planning, organizing, coordinating and implementing the administrative operations and educational activities for the hospital employees, students in Critical Care, Nurse Residency Program, and School of Nursing Partnership Program
- Works independently and be an effective communicator
- Assists with coordination, implementation, record keeping and database entry of various educational programs conducted by the department
- Maintains distribution groups, meeting invites, agendas and takes minutes for various committees
- Prepares budget, purchasing request, request for travel, and ensures cost analysis for programs
- Corresponds with Hospital based educators and managers to maintain scheduling of programs
- Works independently, skilled in time management and effectively communicates
- Performs other duties as assigned
Qualifications
Required Qualifications: Associates degree. At least 2 years of relevant full time experience in an administrative capacity. Proficient in Microsoft Office Suite. Must be able to effectively interact and communicate with all departmental heads/supervisors on a house wide basis. Ability to work independently, with excellent time management and communication skills. Experience and skill in focusing on details, accuracy, multi-tasking, and follow through.
Preferred Qualifications: Bachelor's degree. Past experience in hospital, healthcare or healthcare education setting. Proficiency in Microsoft PowerPoint. Computer skills include experience with Peoplesoft, Lotus Notes, and/or At-Staff.
Special Notes: Resume/CV should be included with the online application.
Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
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- Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
- All Hospital positions maybe subject to changes in pass days and shifts as necessary.
- This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
- This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Prior to start date, the selected candidate must meet the following requirements:
- Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services
- Complete electronic reference check with a minimum of three (3) professional references.
- Successfully complete a 4 panel drug screen
- Meet Regulatory Requirements for pre employment screenings.
- Provide a copy of any required New York State license(s)/certificate(s).
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
*The hiring department will be responsible for any fee incurred for examination.
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Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.
Anticipated Pay Range:
The starting salary range (or hiring range) for this position has been established as $46,818 - $62,424 / year.
The above salary range (or hiring range) represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting.
In addition, all UUP positions have an additional $3,400 for location,
Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and state pension that add to your bottom line.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
Minimum Salary: 50218.00 Maximum Salary: 65824.00 Salary Unit: Yearly