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Office Coordinator (Tinker/Rose State College)

SUMMARY

The Office Coordinator at Tinker AFB is responsible to assist the OKC Site Director in all functions related to providing education services to Tinker/Rose State students and maintaining the office and its contents. Assists in recruiting and advising new & current students. Reports to OKC Site Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Works with OKC Site Director, Chair of the Department of Aviation Management, and the Director of the Aerospace Sciences Institute to coordinate administrative functions of the Southeasterns OKC programs.
• Advises undergraduate and graduate students concerning program overview and admission requirements.
• Assists with the coordination of course offerings and programs in the OKC area.
• Coordinates and follows up on the textbook adoption process with OKC Faculty and SE Bookstore.
• Orders and distributes books, supplies and materials for the Tinker Cohort and POM Cohort groups.
• Assists with registration, admissions, tuition assistance, financial aid and other various school related needs.
• Works with CADP and POM Program Managers on schedules and textbooks.
• Advises on graduation process for students graduating.
• Maintains student files, databases, and email contacts for OKC area.
• Helps compile and research data requested about:
  • Present, past, and potential enrollments.
  • College catalog references.
  • Individual student information for the Oklahoma State Regents for Higher Education, Aviation Alliance board members, member colleges, counselors and administrators, and the Tinker AFB Education Services.
• Assists in preparing class schedules.
• Assists in creating degree program brochures, class schedules, announcements, etc.
• Create enrollment report the Tinker AFB Education Services Offices each term.
• Assists in the marketing of academic programs at Tinker AFB and OKC area.
• Assists in locating and hiring of adjunct instructors for the SE courses taught in the OKC area.
• Facilitates student course evaluations surveys for all classes taught through the OKC office to include those offered on Tinker AFB, Rose State College, online, and hybrid.
• Maintains files on instructors.
• Coordinates with instructors in obtaining Tinker AFB IDs.
• Assists faculty with general clerical duties as time allows.
• Creates an effective working environment at Tinker AFB and Rose State College offices.
• Assist in recruiting students in the greater OKC metropolitan area.
• Assist in coordinating the annual OKC Faculty Training event.
• Proctor tests for students as needed.
• Answers telephone inquiries and prepares internal-departmental mail.
• Schedules appointments for visiting school administrators and potential new students.
• Other Duties as assigned

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious about assignments.
2. Communication and Contact: The employee communicates effectively and professionally both verbally and in writing with superiors, colleagues, and individuals inside and outside of the University.
3. Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the University. The employee exhibits a professional manner in dealing with others and works to m intain constructive working environment.
4. Safety: Employee works safely, attends safety training offered/required, and follows appropriate safety rules and regulations. In relation to level of NIMs training completed, participates in incident management preparation, and performs incident duties as assigned.