BUILDING CLERK

Dunkirk, NY (http://maps.google.com/maps?q=10825+Bennett+Rd.+Dunkirk+NY+USA+14048)

Job Type

Full-time

Description

Position Data:

Title: Building Clerk

Grade: E5 Exempt Non-ExemptX

Reports to: Center Director/Center Director 2

Basic Function or Position Summary:

Provides customer service for families, clerical support and child care duties at assigned.Hours per week 35: Monday - Friday 7:00am to 3:00pm. Salary $15.89/hourly

Security Clearance:Lv. 2 V, A, R

Requirements

Position Responsibilities and Specific Duties:

• ? Creates schedules for building needs including maintaining OCFS ratios.

• ? Works on-call to accept notices from center employees for unplanned absences for purposes of scheduling.

• ? Provide care and supervision of children on a regular basis, covering for classroom staff breaks and absences.

• ? Maintains effective office procedures such as, bulletin board upkeep, purchase orders, receiving reports, print requests, postage services, petty cash, filing, and scheduling of meeting rooms.

• ? Prepares/assists with documentation such as statistical reports, calendars, survey responses, program/procedure manuals.

• ? Responsible for maintenance of staff list, mailboxes, and sign in/out sheets.

• ? Responsible for handling mail, faxes, answering telephones, and dissemination messages in a timely manner.

• ? Assists with preparation (and distribution as applicable) of forms, letters, notices, and agenda minutes as designated.

• ? Assists with training staff/volunteers in use of office equipment including computers

• ? Prepares purchase orders, receiving reports and assists with ordering supplies.

• ? Assists building staff with projects as designated, such as, applicable packets, interview packets, enrollment, health packets, and volunteer packets.

• ? Prepares tech and building and grounds work orders for building.

• ? Participates in conducting emergency drills; maintains updated post event drill records and submits to Quality Assurance Monitor and Center Director

• ? Adheres to current security restrictions and maintains documentation at front desk

• ? Monitor early education classroom TLO Reports and submit to Center Director

• ? Participates in service enrollment and recruitment strategies.

• ? Administer medication as needed to children.

• ? Promotes agency mission.

• ? Maintains confidentiality and complies with the code of ethics.

• ? Maintains consistent professional customer service.

• ? Job performance incorporates integrated service delivery model while promoting self-sufficiency.

• ? Other duties as designated by supervisor.

Key Working Relationships:

A. Internal: Division staff, IT, Building & Grounds staff, and Volunteers

B. External: Parents, Community Partners and Transportation Providers

Supervisory Scope:

A. Number of staff supervised: 0

B. Titles supervised: None

Organizational Responsibilities:

• ? Adheres to all policies and procedures

• ? Gathers appropriate documentation and tracks outcomes

• ? Participates in organizational committee structures as appropriate

• ? Participates in organizational and divisional management systems

Knowledge, Skills Required:

• ? High School Diploma or GED.

• ? Customer service and office experience preferred.

• ? Child care experience preferred.

• ? Excellent computer skills.

• ? Excellent organizational skills.

• ? Excellent communication/interpersonal skills (written and verbal) .

• ? Bilingual (Spanish) preferred.

• ? Good team work skills.

Physical:

• ? Ability to lift up to and including 25-50 pounds of physical effort

Special Requirements:

• ? Meets OCFS training requirements and maintains training log.

• ? Ability to obtain and maintain NYS Medication Administration Training Certification.

• Must be able to provide consistent even tempered customer service at all times

• ? Completes all required NYS background clearances

• ? Pre-employment physical exams and TB Testing

• ? Works compassionately with a diverse population