The Jamar Company is a dynamic and forward-thinking company that prides itself on delivering innovative solutions to our customers. Our team is diverse, passionate, and dedicated to making a positive impact in the industry locally, regionally and nationally. We value relationships. We plan and execute work safely. We seek individuals who understand the best ideas come from collaboration and diverse perspectives. We are driven by a relentless desire to grow, innovate, and excel.

Project Administrator Job Summary: The Industrial Administrator will work with the Industrial team to coordinate and facilitate the onboarding hiring process, including confidential regulatory and personnel paperwork; electronic and hard copy documents, database updating and maintenance. Assists Industrial department and staff with administrative duties including purchase orders, reporting and invoicing.

What you will do as a Project Administrator

Online Onboarding

• Work with union dispatchers to acquire necessary information to set up profiles within the online onboarding system.

• Monitor progress of individuals and follow-up with them to get information completed in a timely manner to support hire-in dates

• Coach craft individuals on navigating online onboarding systems.

• Review documentation to the system to ensure their hire-in forms are properly completed.

• Organize documentation and provide accounting for file storage and entry into accounting system.

• About Time Administration

  Purchasing Support

• Assist Superintendent and Field Engineers with issuing purchase orders upon request, including complete full purchase process and requisition forms for project specifics as requested.

• Order business supplies, arrange rentals, travel and hotel as needed.

• Purchase order reconciliation, including continuations and close out.

  Business Support

• Customer Reporting – Month End reporting, job status updates

• Safety Policy Administration – Prequals, 3rd party portal (ISNET, First Verify, BROWZ, etc.), safety training record retention, safety form updates, NMA site extensions, HPP permits.

• Field Leader Support – Set-up jobs and phase codes and estimating support as needed.

• Run cost tracking reporting for PM and Customers

• Rectify time against invoicing.

• Assist with estimating, billing rates, reconciliation of customer invoicing, invoice approvals and back-up support for Billing department as needed.

• Actively participate in programs and initiatives designed to enhance the overall good of the company, including sister company support as needed.

• Site extension and owner /contractor extension requests, and reporting.

• Other duties as assigned.

  Experience/Education Requirements

• Two years’ experience in a fast-paced, complex administrative role, with a high degree of accountability to details and deadlines.

• Construction industry experience, and experience with trade/union hiring, is preferred.

• Strong interpersonal skills and demonstrated persistence to professionally coordinate onboarding process for multiple team members .

• Proficient with all Microsoft Suite programs (Teams, Outlook, Excel, Word, PowerPoint, OneNote, SharePoint). Microsoft Smart Sheet and/or Power BI experience is preferred.

• Ability to work with and maintain confidential data and information.

• Must have a valid state driver’s license with an acceptable driving record and ability to travel to work sites / office locations as needed

  Hours and Travel

• Includes 25% regional jobsite travel and Duluth office location.

• Schedule regular 40 hours a week, seasonally (spring and fall) longer shifts and weekend needed for prestart project preparedness.

  Why join our team

• Innovative Projects: Work on exciting projects with a professional team, where safety is our #1 priority.

• Collaborative Environment - Join a team who support and challenge each other to achieve excellence.

• Onboarding – Coordinated support to ensure integration into the company, the culture, complete understanding of role, team members, and equipped with the necessary tools and knowledge to succeed.

• Continuous Learning – Access to resources and opportunities for day-to-day learning, and professional development.

• Impact: Be a part of a company that makes a difference, both the in market and in the community

• APi Group, our parent company, is a certified Great Place To Work three years running: 2022 -2025

  We offer compensation in line with experience and excellent benefits including:

• Four different medical plans to choose from, offered by BCBS

• Vision, Dental

• 401K with company match, Employee Stock Purchase Plan, Profit Sharing

• Short and Long-Term Disability (Company paid)

• Paid Time Off/Holidays

• Robust training and development opportunities

  The Jamar Company strives to create a culture and environment that is inviting, encouraging and supportive of people of all backgrounds so that diverse voices, thoughts, and perspectives may be heard and amplified. All are encouraged to apply!