Secretary IV- Law School

Wayne State University is searching for an experiencedSecretary IV- Law Schoolat its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

Perform the full range of responsible secretarial functions as well as delegated complex administrative duties for an assigned academic or administrative unit in a School, College, Division or Center/Institute of the University.

Organize, monitor and expedite the workflow in an assigned office. Route and answer routine correspondence and inquiries not requiring supervisory review. Identify and resolve operational problems and initiate follow-up actions on pending matters.

Perform liaison functions between assigned unit and internal and external contacts. Provide advice regarding policies and procedures. Provide and obtain information concerning projects and unit activities and communicate supervisors intentions and preferences.

Coordinate and process academic and non-academic personnel paperwork including full-time faculty. Identify and resolve processing problems to ensure personnel matters are affected in a timely manner.

Perform complex typing duties and process complex documentation with the use of appropriate software, e.g. record and format minutes, type chemical structures and perform layout duties and complex spreadsheet design.

Perform bookkeeping duties including the tracking and monitoring of expenditures and the analyzing and projection of funds and financial data. May prepare routine monthly reports.

Provide functional supervision of clerical support staff. Interview prospective clerical personnel and recommend for employment. Distribute work and review for completeness and accuracy. Train in appropriate methods and procedures.

Keep calendar, schedule appointments and make arrangements for meetings and conferences. Make appropriate complex travel arrangements as needed.

Perform related work as assigned.

Unique duties:

This classification necessitates a high degree of independent judgment, discretion and knowledge (i.e. knowledge of supervisors job and method of operation, thorough understanding of the policies and procedures of the assigned unit as well as related operations, internal and external contracts, etc.) of an assigned unit of the University. Incumbents are expected to use the most advanced office machinery including desktop publishing, graphics and spreadsheet applications. This classification is in frequent contact with positions at all levels of the University and has frequent access to highly confidential information and files. This classification is located in an academic and administrative office in a School, College, Division or Center/Institute at the University. This classification reports to and receives work direction from a professional or management level position.

Qualifications:

High school graduate with additional business-related courses or an equivalent combination of education and/or experience.

Ability to operate the most advanced office equipment, including software necessary for desktop publishing, complex spreadsheet design and complex graphics.

Experience providing functional supervision and work leadership to clerical support staff.

Excellent organizational skills including the ability to prioritize office workload and resolve operational problems.

Excellent communication skills, including ability to disseminate instructions and information.

Ability to communicate effectively with others.

Ability to perform bookkeeping duties, including ability to analyze data and make projections.

Ability to type with speed and accuracy, may include scientific terminology and mathematical equations.

Knowledge of University policies and procedures preferred.

May be required to use transcription skills.

Progressive secretarial or general office experience, preferably within the University.

Typically, incumbents have held a lower-level clerical and/or secretarial position.

School/College/Division:

H07 - Law School

Primary department:

H0703 - Law Instruction Units

Employment type:

• Regular Employee

• Job type: Full Time

• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary

• Salary minimum: $36,574

• Salary hire maximum: $43,894

Working conditions:

This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.

Job openings:

• Number of openings: 1

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Equal employment opportunity statement:

Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.