Office Management Assistant

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Office Management Assistant

Salary

$38,820.00 - $41,850.00 Annually

Location

Michigan, MI

Job Type

Certified-Regular Civil Service

Job Number

2024182019210KKAS

Department

General Services

Opening Date

12/04/2024

Closing Date

12/30/2024 11:59 PM Eastern

Bargaining Unit

9000-Non Union Salary Regular Service General

• Description

• Benefits

• Questions

Description

Under general supervision, organize and expedite routine office activities in the administrative office of a major division of a large department.

Examples of Duties

• Review correspondence and determines the appropriate method for routing.

• Answer and type responses to routine correspondence.

• Draft replies to non-routine correspondence, subject to the review and approval by superiors in non-technical matters.

• Serve as the liaison between superiors and subordinate staff, other departmental staff, departments and outside agencies.

• Schedule appointments and maintains appointment calendar for superior.

• Screen callers and visitors.

• Record and transcribe important or confidential material.

• Analyze routine but important issues independently, in order to determine the proper method for resolution and expedites remedies.

• Maintain assignment logs for staff, documents action taken, and follows up to ensure timely response.

• Provide information to citizens about departmental, division and section policies and procedures.

• Maintain time keeping and confidential records and files.

• Attends meetings with superiors to record the proceedings, and as required, records verbatim statements.

• Assist staff by providing information about procedures, practices and policies in division.

• Proofread all typed material for grammar, spelling, punctuation and typographical errors before submission to superior.

• Develop and revise the format of forms to facilitate work flow.

• Plan, schedule, review and assign the work of a small group of clerical employees.

• Instruct and train employees on new procedures and/or operations.

• Evaluate work performance and administers discipline.

Minimum Qualifications

Qualifications (required):

• High school graduation or GED.

• Three (3) years’ of experience in secretarial work that has demonstrated the ability to handle important office duties.

Qualifications (preferred):

• Preferably some college courses in secretarial science or business administration.

Supplemental Information

Evaluation Plan

• Computerized Examination: 30%

• Interview: P/F

• Evaluation of Training, Experience & Personal Qualifications: 70%

• Total of Computerized Exam and Evaluation T.E.P: 100%

Additional points may be awarded for:

• Veteran Points: 0 – 15 points

• Detroit Residency Credit: 15 point

  LRD: 08/25/2022

EMPLOYMENT BENEFITS

The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following:

HEALTH

• Medical - Eligible for hospital, surgical, and prescription drug benefits.

• Dental

• Vision

INSURANCE

• Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.

• Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.

PAID TIME OFF

• Sick Leave

• Vacation

• Holidays

OTHER LEAVE BENEFITS

The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave,

RETIREMENT BENEFITS

City Employees Retirement System

As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after:

• Completion of thirty (30) years of service;

• At age sixty (60) if you have at least ten (10) years of service, or

• At age sixty-five (65) with eight (8) years of service.

• In the event of disability, other eligibility rules apply);

• An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;

• Employees are vested after ten (10) years of service, regardless of age.

ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions.

Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit.

01

Indicate the number of years of professional experience you possess. PLEASE NOTE: YEARS OF EXPERIENCE MUST BE REFLECTED IN THE WORK EXPERIENCE SECTION OF THE APPLICATION.

• Less than 1 year

• 1 year but less than 3 years

• 3 years but less than 5 years

• 5 years but less than 7 years

• 7 or more years

• none

  02

  Do you have a high school diploma or G.E.D?

• Yes

• No

  Required Question

Agency

City of Detroit

Address

Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226

Website

http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job

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