Accounts Payable Coordinator

Job Description

We are seeking an Accounts Payable Coordinator who will be responsible for the primary management of vendor invoices, employee expense reports, and cash disbursement vouchers. The role involves reviewing, auditing, coding, and posting invoices into the accounting system, ensuring compliance with established guidelines. The coordinator will also maintain A/P files, prepare various spreadsheets and reports, record journal entries, and support the Finance Department during year-end audits. This position requires a detail-oriented individual with strong data entry skills, proficiency in Microsoft Office, and the ability to handle multiple tasks simultaneously.

Responsibilities

• Batch and input vendor invoices, employee expense reports, and cash disbursement vouchers into the accounting system.

• Review, audit, code, and post invoices into the accounting system, identifying unallowable costs in accordance with DCAA established guidelines.

• Maintain A/P files and various daily, weekly, and monthly A/P related spreadsheets and reports.

• Record monthly G/L journal entries for account distributions.

• Prepare monthly A/P adjusting entries and year-end A/P accruals.

• Research and resolve monthly vendor statements and invoice discrepancies.

• Support project managers, general accounting, purchasing, and AR with A/P related matters.

• Provide year-end audit support to the Finance Department.

• Perform other duties as assigned.

Essential Skills

• Ability to adapt to changes in priorities.

• Well-organized and a team player.

• 1-3 years of full-cycle accounts payable experience within a Windows-based accounting system.

Additional Skills & Qualifications

• High School Diploma required; Associate's/Bachelor's degree preferred.

• Prior experience with government Accounts Payable is a plus.

• Customer service focused.

• ERP knowledge (CostPoint) is a plus, but not required.

Pay and Benefits

The pay range for this position is $24.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Des Plaines,IL.

Application Deadline

This position is anticipated to close on Feb 21, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.