Secretary 2 - Des Moines Adult

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Secretary 2 - Des Moines Adult

Salary

$40,289.60 - $58,988.80 Annually

Location

Des Moines - 50309 - Polk County, IA

Job Type

Full-time

Job Number

24-04248

Agency

428 Department of Inspections, Appeals & Licensing - Public Defender

Opening Date

06/13/2024

Closing Date

6/27/2024 11:59 PM Central

LinkedIn Tag

#LI-POST

Point of Contact

Jeff Wright; 515-242-6158

• Description

• Benefits

• Questions

Job Description

Accurately prepares and maintains legal case files, logs data from court orders into iDocit case management system for accurate reporting and case assignments, verifies court dates and case information with ICIS. Is proficient in accurately using iDocit case management system including data entry, conflict searches, case maintenance, document merges, close-out procedures, file destruction and reports. And, is proficient using EDMS (Iowa Court's Electronic Data Management System). Verifies database information for accurate and timely statistical reporting utilized by SPD Administrative Office for budget and caseload projection analysis. Receives and screens visitors and telephone calls. Accurately answers routine questions from clients and client family members concerning court dates, status of the case, explains letters, court orders or other legal documents they have received. Reviews incoming mail and court documents and identifies correspondence of a sensitive or important nature and takes appropriate action. Relays specific instructions and messages concerning court cases to clients and others as directed by staff. Maintains verbal and in-person contact with clerks, judges, county attorneys, service providers, and clients. Completes other assignments at the direction of the Public Defender Supervisor.

Selectives

N/A

Minimum Qualification Requirements

Experience equal to two years of full-time general office work, one year of which must have involved secretarial or related administrative support duties;

OR

post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis;

OR

completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required general office experience;

OR

certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;

OR

employees withcurrentcontinuous experience in the state executive branch that includes the equivalent of one year of full-time work as a Secretary 1.

For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/Secretary2-00026-90026.pdf)

Additional Qualification Requirements

Typing Requirement:Applicants may be required to have the ability to type 40 wpm net. If included in the Minimum Requirements of this job vacancy, you must provide verification of your typing score prior to the closing date of this vacancy. (Click here for more details about the typing test.) (https://das.iowa.gov/human-resources/state-employment/typing-test-information)

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01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability?

Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

• Yes - I understand and agree.

• No

  02

  PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

• No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

• Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

  03

  Do you have experience equal to two years of full-time general office work, one year of which must have involved secretarial or related administrative support duties?

• Yes

• No

  04

  How many months of COMBINED post high school course work in an accredited secretarial, business, or closely related curriculum AND full-time clerical work experience do you have?

• Less than six months of the combined identified education and work experience

• Six months to less than one year of the combined identified education and work experience

• One year to less than two years of the combined identified education and work experience

• Two years or more of the combined identified education and work experience

  05

  If you have completed the certification from the State of Iowa Administrative Assistant Certificate Program, how many months of full-time clerical work experience do you have?

• Not applicable - I have not completed the State of Iowa Administrative Assistant Certificate Program

• No experience to less than six months of the identified experience

• Six months to less than one year of the identified experience

• One year to less than one and a half years of the identified experience

• One and a half years or more of the identified experience

  06

  If you are a CURRENT employee for the State of Iowa (executive branch): How many months do you have of current continuous experience in the state executive branch that includes full-time work experience in the classification of Secretary 1?

• Not applicable - I am not an employee for the employee for the State of Iowa (executive branch

• Less than one year of work experience in the classification of Secretary 1

• One year or more in the classification of Secretary 1

  07

  Have you completed a minimum of 30 semester hours of college level course work to substitute for one year of general office experience?

• Yes, I have 30 semester hours of college level course work.

• No, I do not have 30 semester hours of college level course work

  Required Question

Agency

State of Iowa

Agency

428 Department of Inspections, Appeals & Licensing - Public Defender

Address

Lucas State Office Building, Fourth Floor

321 E 12th St

Des Moines, Iowa, 50319

Website

https://spd.iowa.gov/

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