Purchasing Assistant

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Purchasing Assistant

Salary

$36,628.80 - $53,788.80 Annually

Location

Des Moines - 50319 - Polk County, IA

Job Type

Full-time

Job Number

25-00684

Agency

400 Health & Human Services -Compliance

Opening Date

09/20/2024

Closing Date

9/30/2024 11:59 PM Central

LinkedIn Tag

#LI-POST

Point of Contact

Brad Neuweg at bneuweg@dhs.state.ia.us

• Description

• Benefits

• Questions

Job Description

The Iowa Department of Health and Human Services’ (Iowa HHS) Division of Compliance, Bureau of Human Resources and General Business Services is seeking a Purchasing Assistant to provide administrative support to the purchasing staff in the procurement of goods.

Summary:

This is a full-time opportunity, working Monday – Friday with typical hours being from 8:00 AM- 4:30 PM at the Lucas Building on the beautiful Capitol Complex, with free onsite parking.

Core Essential Functions:

• Reviews procurement invoices to assure correctness and completeness and creates the appropriate accounting documents.

• Follows up on procurement orders with vendors and respond to vendor inquires.

• Processes purchase orders/requisitions and places office supply orders on behalf of the Department and complies with purchasing rules, policy, methods, guidelines, regulations, instructions, and procedures including buying, inspection and shipping methods.

• Provides support to the purchasing staff in the procurement of goods.

• Works and communicates with internal and external clients and customers to meet their needs in a polite, courteous, and cooperative manner.

• Assists in setting up vendors in the state accounting system.

• Backs up the Mail Clerk 2 as needed.

The ideal candidate will:

• Have good written and verbal communication skills

• Be able to understand and interpret State requirements and regulations

• Identify threats and opportunities related to programs under their direction

• Communicate with and train external partners on the programs under their direction

• Be able to prioritize work assignments to effectively meet deadlines

How to Apply: For help creating a profile or entering your information, please go to the online Benefits: Employment Application Guide (https://www.governmentjobs.com/Home/ApplicationGuide) .

Benefits: We have a great total compensation package for all our full-time employees, including:

• Iowa Public Employees' Retirement System (IPERS) (Employee contributes 6.29%/State of Iowa contributes 9.44%)

• Retirement Investors Club (RIC) (Employer Sponsored Retirement Plan) (State of Iowa matches up to $75/month)

• Health, Dental and Vision Insurance (See below for more details)

• Vacation Leave (96 hours/year to begin, and increases with years of service)

• Sick Leave (144 hours/year)

• Paid Holidays (9 days/year)

• Flexible Spending Accounts

• Life Insurance ($20,000 paid for by the State of Iowa)

• Long-Term Disability Insurance

  For additional information on our amazing benefits, click on this link Benefits at a Glance (https://das.iowa.gov/media/3766/download?inline=) .

  Click here (https://das.iowa.gov/state-employees/human-resources/employee-benefits-programs/employee-benefits-overview) to see how we compare with other employers or offers by using our Total Compensation Calculator.

Director’s Statement:

HHS values those with “lived experience” and encourages adults who were fostered as youth, foster parents, and/or parents who were in the DHS system to apply. Minorities, women, persons with disabilities and veterans are encouraged to apply (Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD).

E-Verify Statement:

Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify .

Minimum Qualification Requirements

Graduation from high school or G.E.D. and experience equal to two years of full-time clerical work in purchasing, accounting, budgeting, or storekeeping;

OR

an equivalent combination of education and experience substituting one year of accredited post high school education for each year of the required experience;

OR

employees withcurrentcontinuous experience in the state executive branch that includes experience equal to eighteen months of work as Clerk, Clerk Advanced, Clerk Specialist, Accounting Clerk 1, 2 and 3, or Storekeeper 1, 2 and 3.

For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/PurchasingAssistant-00205.pdf)

Why Choose the State of Iowa?

At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.

Our Robust Benefits Package Includes:

Competitive Compensation:

Enjoy a competitive salary that reflects directly on your skills and expertise.

Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.

Health and Wellness:

Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.

Retirement Planning:

We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .

Paid Time Off:

Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.

Professional Development:

Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.

Employee Assistance Program (EAP):

We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.

Diversity and Inclusion:

Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.

Join Us - Elevate Your Career:

Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!

01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

• Yes - I understand and agree.

• No

  02

  PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

• No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

• Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

  03

  Have you graduated from high school or G.E.D./equivalent? If YES - How many years do you have of full-time clerical work in purchasing, accounting, budgeting, or storekeeping?

• I do not have any of full-time clerical work in purchasing, accounting, budgeting, or storekeeping

• One year to less than two years of full-time clerical work in purchasing, accounting, budgeting, or storekeeping

• Two years or more of full-time clerical work in purchasing, accounting, budgeting, or storekeeping

  04

  How many years do you have of combined post high school education in any field AND/OR full-time work experience in purchasing, accounting, budgeting, or storekeeping? 30 semester hours equals one year of experience.

• No post high school education and/or experience in purchasing, accounting, budgeting, or storekeeping

• One year to less than two years of a combination of the identified post high school education AND/OR full-time clerical work in purchasing, accounting, budgeting, or storekeeping

• Two years or more of a combination of the identified post high school education AND/OR full-time clerical work in purchasing, accounting, budgeting, or storekeeping

  05

  Are you a current State of Iowa employee - executive branch? IF YES - How many months of work experience do you have in one or more of the following classifications: Clerk, Clerk Advanced, Clerk Specialist, Accounting Clerk 1, 2 and 3, or Storekeeper 1, 2 and 3?

• Not Applicable – I am not an employee for the State of Iowa (executive branch) OR have never worked in the identified classifications

• Less than twelve months of work experience in one or a combination of the following classifications: Clerk, Clerk Advanced, Clerk Specialist, Accounting Clerk 1, 2 and 3, or Storekeeper 1, 2 and 3

• Twelve months to less than eighteen of work experience in one or a combination of the following classifications: Clerk, Clerk Advanced, Clerk Specialist, Accounting Clerk 1, 2 and 3, or Storekeeper 1, 2 and 3

• Eighteen months or more of work experience in one or a combination of the following classifications: Clerk, Clerk Advanced, Clerk Specialist, Accounting Clerk 1, 2 and 3, or Storekeeper 1, 2 and 3

  Required Question

Agency

State of Iowa

Website

hhs.iowa.gov

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