Procurement Analyst (Management Analyst 3)

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Procurement Analyst (Management Analyst 3)

Salary

$61,110.40 - $94,806.40 Annually

Location

Des Moines - 50319 - Polk County, IA

Job Type

Full-time

Job Number

25-00713

Agency

005 Department of Administrative Services

Opening Date

09/24/2024

Closing Date

10/14/2024 11:59 PM Central

LinkedIn Tag

#LI-POST

Point of Contact

karl.wendt@iowa.gov

• Description

• Benefits

• Questions

Job Description

Are you passionate about optimizing procurement processes, fostering strong partnerships, and improving organizational efficiency? Do you thrive in a fast-paced environment where attention to detail and collaboration are key to success? The Department of Administrative Services (DAS) – Central Procurement is seeking a skilled and motivatedProcurement Analyst(Management Analyst 3) to join our team. In this pivotal role, you'll contribute to the effective management of state procurement systems, collaborate with diverse stakeholders, and drive improvements that enhance the efficiency and compliance of procurement operations across the State of Iowa.

As aProcurement Analyst, you will serve as a key advisor on procurement matters, offering expertise and support in system administration, process improvement, and compliance oversight. This is a dynamic role that requires a proactive problem-solver who can engage with various agencies, vendors, and internal teams to ensure smooth procurement operations. If you are looking for a position that allows you to apply your skills while making a positive impact, we encourage you to consider this opportunity.

Key Responsibilities:

• System Administration:Serve as the subject matter expert and administrator for the Enterprise Resource Planning (ERP) and eProcurement systems. Oversee system functionality and provide troubleshooting, support, and system updates as needed.

• Training and Support:Facilitate comprehensive training for ERP and procurement management system users, including vendors and agency procurement staff. Provide ongoing technical support and address user inquiries.

• Process Improvement:Collaborate with agency management and procurement staff to evaluate procurement processes and propose operational enhancements to maximize efficiency, streamline workflows, and ensure compliance with state regulations.

• Liaison Role:Act as the central point of contact between DAS - Central Procurement, agency staff, and vendors. Attend planning and policy-making meetings, provide informed input, and assist in resolving procurement-related issues.

• Customer Service:Provide exceptional customer service by addressing procurement-related inquiries and offering timely, clear communication regarding expectations and timelines.

• Vendor Relations:Support vendors in navigating the procurement process, ensuring smooth interactions and a positive experience working with the State of Iowa.

Preferred Qualifications:

• Strong working knowledge of ERP and eProcurement systems, including system administration experience.

• Experience providing training and technical support to end-users.

• Proven ability to analyze and improve procurement processes while ensuring compliance with state or federal regulations.

• Excellent communication and interpersonal skills, with experience collaborating with diverse internal and external stakeholders.

• Strong attention to detail, time management, and the ability to juggle multiple priorities in a fast-paced environment.

Benefits:

At DAS, we prioritize your professional and personal well-being. When you join our team, you will benefit from:

• Paid Time Off:Enjoy a generous leave package, including vacation, paid holidays, and sick leave accrual that begin on day one.

• Comprehensive Benefits:Access to excellent health, dental, and vision insurance options to keep you and your family covered.

• Retirement Plan:Take advantage of the IPERS retirement package, with additional options for deferred compensation.

• Work-Life Balance:Flexible spending accounts for medical and dependent care, plus employee assistance programs and discounts.

• Life Insurance:Receive free life insurance coverage as part of our commitment to your financial security.

To learn more about the benefits of working with the State of Iowa, visit our benefits webpage .

Ready to Join Us?

If you're ready to take your procurement expertise to the next level and contribute to improving procurement processes for the State of Iowa, we invite you to apply for the Procurement Analyst (Management Analyst 3) position. Join a dedicated team where your insights, skills, and collaborative spirit will be valued. Make a difference in how procurement serves the State of Iowa.Apply todayto become a vital part of our mission!

Explore the Distinctive Culture of DAS: Why Choose Us?

Are you ready to uncover the unique qualities that make the Department of Administrative Services (DAS) an exceptional workplace? Dive into ourrecruitment page (https://iowa.attract.neogov.com/recruitment/p/department-of-administrative-services) to explore what sets DAS apart, join our Talent Network for the latest job opportunities, discover the outstanding benefits offered by the state, and receive personalized support to navigate the State's hiring process. We're excited to welcome you aboard and see how your talents can contribute to the success of our team.

Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

1) Graduation from an accredited four-year college or university with a degree in any field, and experience equal to three years of full-time work in project management; management analysis; data science; business systems analysis; or professional-level program administration, development, or operations.

2) All of the following (a and b):

a. Three years of full-time work experience in project management; management analysis; data science; business systems analysis; or professional-level program administration, development, or operations; and

b. A total of four years of education and/or full-time experience (as described in part a), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.

3) All of the following (a, b, and c):

a. One year of full-time work experience in project management; management analysis; data science; business systems analysis; or professional-level program administration, development, or operations; and

b. A total of four years of education and/or full-time experience (as described in part a), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience; and

c. A total of two years of graduate-level education and/or full-time experience (as described in part a), where twenty-four semester hours of accredited graduate college or university coursework in business administration, industrial management, statistics, natural science, or a closely-related field equals one year of full-time experience.

4) Current, continuous experience in the state executive branch that includes six months of fulltime work as a Management Analyst 2 or two and a half years as a Management Analyst 1.

Why Choose the State of Iowa?

At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.

Our Robust Benefits Package Includes:

Competitive Compensation:

Enjoy a competitive salary that reflects directly on your skills and expertise.

Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.

Health and Wellness:

Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.

Retirement Planning:

We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .

Paid Time Off:

Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.

Professional Development:

Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.

Employee Assistance Program (EAP):

We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.

Diversity and Inclusion:

Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.

Join Us - Elevate Your Career:

Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!

01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

• Yes - I understand and agree.

• No

  02

  PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

• No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

• Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

  03

  Have you graduated from an accredited college or university with a Bachelor's degree in any field? IF YES - How many years do you have of full-time work in project management; management analysis; data science; business systems analysis; or professional-level program administration, development, or operations?

• No experience in the identified areas

• Less than one year of experience in the identified areas

• One year to less than two years of experience in the identified areas

• Two years to less than three years of experience in the identified areas

• Three or more years of experience in the identified areas

• Not applicable

  04

  If you are a CURRENT employee for the State of Iowa (executive branch) how many years of full-time experience as a Management Analyst 2 for the State of Iowa do you have?

• No Experience as a Management Analyst 2

• Less than 6 months

• 6 months or more

  05

  If you are a CURRENT employee for the State of Iowa (executive branch) how many years of full-time experience as a Management Analyst 1 for the State of Iowa do you have?

• No Experience as a Management Analyst 1

• Less than 12 months of experience as a Management Analyst 1

• 12 months to less than 18 months of work experience as a Management Analyst 1

• 18 months to less than 24months of work experience as a Management Analyst 1

• 24 months to less than 30 months of work experience as a Management Analyst 1

• 30 months or more of work experience as a Management Analyst 1

• Not applicable – I am not a State Employee

  06

  Do you meet A and B: A. Three years of full-time work experience in project management; management analysis; data science; business systems analysis; or professional-level program administration, development, or operations; and B. A total of four years of education and/or full-time experience (as described in part a), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.

• Yes - I meet A and B

• I do not meet A and B

  07

  Do you meet A, B and C: A. One year of full-time work experience in project management; management analysis; data science; business systems analysis; or professional-level program administration, development, or operations: and B. A total of four years of education and/or full-time experience (as described in part a), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience; and C. A total of two years of graduate-level education and/or full-time experience (as described in part a), where twenty-four semester hours of accredited graduate college or university coursework in business administration, industrial management, statistics, natural science, or closely related fields equals one year of full-time experience.

• I meet A, B and C

• I do not meet A, B and C

  Required Question

Agency

State of Iowa

Agency

005 Department of Administrative Services

Address

Hoover State Office Building

1305 E Walnut St

Des Moines, Iowa, 50319

Website

https://das.iowa.gov

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