Budget & Policy Analyst - EEIC

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Budget & Policy Analyst - EEIC

Salary

$81,204.00 - $93,384.00 Annually

Location

Denver Metro, CO

Job Type

Full Time

Job Number

QAA 03007 07.2024

Department

Department of Early Childhood

Opening Date

07/02/2024

Closing Date

7/16/2024 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

710 S. Ash Street, Denver, CO 80246

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

ely.behrhorst@state.co.us

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

STATE OF COLORADO RESIDENCY REQUIRED

NOTE: This announcement may be used to fill multiple openings.

This is a term-limited position, projected to end June 30, 2027.

Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, and building an economy that works for everyone. The Governor's staff includes offices for budgeting, communications and outreach, legal counsel, legislative liaison, operations, policy and research, and scheduling.

Committed to Diversity - We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities. If you’re looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you, then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity, diversity, and inclusion. Click here to learn more about their experiences Colorado For All - Colorado Employees Reflect on Equity, Diversity, & Inclusion (https://www.youtube.com/watch?v=eAPo-IRsOZU&t=3s)

We offer a generous benefits package including:

• 11 paid holidays per year plus vacation and sick leave

• Medical, dental, and vision plans

• State paid life insurance policy

• Choice of 2 retirement plans (defined benefit or defined contribution)

• Optional 401(k) and 457 plans

• State paid short-term disability coverage

• Additional optional life and disability plans

• Credit Union membership

• Training and professional development

To learn more about State of Colorado benefits visit:https://www.colorado.gov/dhr/benefits.

This position will have the opportunity for a hybrid schedule (combination of in-office and remote workplace). Please note - equipment provisioning and certain onboarding tasks will take place in person, in our Denver office, on the first day of employment.

The Colorado Department of Early Childhood (CDEC) ensures the delivery of a comprehensive, community-informed, data-driven, high-quality, and equitable early childhood system that supports the care, education and well-being of all Colorado's young children, their families and early childhood professionals in all settings. CDEC provides access to collaborative, coordinated, quality early childhood programs and support to children, families, and early care professionals in an effort to best prepare Coloradans for future success. CDEC works with many partners, including parents, schools, child care providers, Early Childhood Councils, counties, Community Centered Boards, early intervention service providers, family resources centers, county human services, county public health, businesses, community organizations, and other stakeholders to provide high-quality early childhood and family support programs.

The Office of Finance has four units: Accounting and Finance, Contracts and Procurement, Budget and Audit/Compliance. The Budget unit exists to provide budgetary and financial support to CDEC; to coordinate and prepare budget reports, documents, schedule and advocate for the annual CDEC Budget Request to the Governor’s Office and the Office of State Planning and Budgeting (OSPB) and the Joint Budget Committee (JBC) for Long Bill appropriation and spending authority; to prepare fiscal notes for Legislative Council on impending legislation, and to determine reporting requirements in new bills passed by the Legislature. The budget and expenditure information compiled and analyzed is critical to CDEC leadership to make sound decisions.

Description of Job

The primary purpose of this position is to provide support for the Division of Early Childhood Workforce (ECW) in the implementation of the Early Childhood Compensation Capacity Building Project. This position will be responsible for assisting in the implementation of solutions that will increase wages and benefits across the continuum of early childhood professional roles, early learning settings, and the age range of children served. This will include strategies associated with provider-oriented financing mechanisms; family-oriented financing mechanisms; workforce – oriented financing mechanisms; and system-oriented financing mechanisms. This position will support work around the analysis of public benefit programs, which includes developing an understanding of public benefit requirements and allowances and to gather data on the likelihood that families receiving public benefits such as Temporary Aid to Needy Families (TANF) wish to participate in early childhood training programs in order to become early childhood professionals. This position will also be responsible for working with key partners in the OEDIT and the OEDIT to develop a proposal for consideration in the state budgeting process for a small universal salary increase for Early Childhood Education providers.

This position will also assist the Budget Unit in providing professional budget, personnel, and other liaison functions to staff within the Colorado Department of Early Childhood (CDEC). This position initiates, processes, and facilitates various budget procedures including, but not limited to, formulating annual budget for programs/Divisions, projecting/forecasting and monitoring staffing costs, and accurately tracking funding allocations and expenditures, and budget to actual reporting for the Division’s program leadership. This position supports a Division or Division(s) within the Department and other duties as assigned. In collaboration with the CDEC Divisions, Finance, Procurement and Contracts, and the DEDO/CFO, works to ensure that CDEC does not incur disallowed/questioned costs. This position reports to the department’s Budget Director.

What you’ll be doing:

• Analyze the degree to which the early childhood workforce utilizes public benefits.

• Participate in workgroups to examine the connections between early childhood professional development and workforce development funding to identify opportunities to maximize and leverage funding streams, including TANF and CCDF.

• Develop recommendations for waivers and the identification of strategies that can be deployed to prevent early childhood professionals from experiencing a benefits cliff to ensure that any small compensation increases do not affect eligibility for public benefits for early childhood professionals or families until a livable wage can be supported.

• Assist in the development of a proposal for a universal salary increase for early childhood education providers by defining program eligibility, staff eligibility, and financing mechanisms such as the source of funding, program investment, method of payment, staff wage increase type, staff wage increase amount and the staff wage increased frequency.

• Develop implementation plans and formalize agreements and approaches.

• Initiate and track multi-year budget projections from funds received through appropriation and/or grant awards.

• Analyze data and generate reports for various specific budget processes, standardized forms and data systems. .

• Reconciles budget and expenditure issues regarding fund allocation, revenue, and staffing.

• Formulate and establish initial appropriations and monitor expenditures against initial appropriations.

• Maintain an audit trail of work performed in order to provide justifications for decision making and assumptions.

• Provide customized reports for expenses to specific fund sources and analyze data to provide recommendations to leadership for budget implementation.

• Ensure assigned budgets are accurately set up in CORE.

• Run and analyze monthly finance reports for Division(s).

• Identify discrepancies in allowable expenditures that may occur within appropriations, investigates the initial cause for error, determines the appropriate avenue for resolution, and formulates a proposed solution for resolution of the erroneous expenditure.

• Monitor actual expenditures to planned/required expenditures required by the funding stream which may include grants, federal funds, state appropriations and cash funds as assigned, which often results in changes in strategies to maximize and sustain the amount of funding for the Department.

• Work with the program and the Finance Office and Procurement & Contracts Services to recommend new elements of data that may be required to monitor expenditures associated with particular cost objectives.

• Provide explanations of material month-to-month variances in revenues, expenditures or fund balance, including analysis of expenses coded correctly and review of under/over utilization of budgets.

• Helps follow Department objectives to ensure these can be accomplished within the Federal and state allocation of funding.

• Assist in the legislative fiscal note process.

• Monitor progress of known bills and introduction of new bills in the Legislature.

• Prepare Fiscal Notes for proposed legislation, by researching and understanding the intent and effect of the legislation; identifying, validating, and documenting key program assumptions; estimating costs; estimating revenues; preparing all necessary documentation in accordance with the Legislative Council requirements and guidelines

• Track the progress and due dates of all Fiscal Notes for the program/Division(s).

• Assists in the development of fiscal notes in accordance with the Legislative Council requirements and guidelines.

• Review and analyze the program/Division’s information provided for the response to the proposed legislation.

• Develop the annual assigned division(s) budget request, including but not limited to, writing Decision Items, Capital IT Construction requests, Supplemental Requests, revenue projections and budget schedules analysis, review and completion prior to final submission.

• Drafts budget requests and completes various schedules in the annual budget submission process.

• Ensure requests align with the EDO mission and priorities.

• Submit timely and accurate annual budget

• Perform other duties as assigned

• Review and recommend new or revised internal operating processes and procedures.

• Participate on various committees, training events, special projects, and focus groups, including activities to maintain current knowledge of developments in the relevant profession. Represent CDEC on various standing or ad hoc committees.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications:

Option I: Experience

Seven (7) years of relevant experience in an occupation related to the work assigned to this position.

Option II: Combination of Education and Experience

Graduation from an accredited college or university with a bachelor’s degree in accounting, business, economics, finance, political science, public policy, public administration, government, or in another field of study directly related to the assignment AND Three (3) years of professional experience in budget analysis, budget projection, development, and implementation, budget formulation, execution and analysis.

Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for the degree requirement and two (2) years of the required experience

Please note:The required experience must be substantiated within the work experience section of your application and in the supplemental questions. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section and supplemental questions of your application will be reviewed to determine this. “See Resume” statements on the application will not be accepted. In addition,part-time work will be prorated.

Substitutions:

• Additional related experience may substitute for the education on a year-for-year basis.

• Additional appropriate education in a related field may substitute for the experience requirement on a year-for-year basis.

Preferred qualifications:

• Experience with Colorado Governmental budget formulation, execution, and/or analysis, accounting processes related to budget and the legislative process.

• Master’s degree in finance, accounting, public administration, business administration or closely related field

• Experience in professional budgeting, finance or grant accounting in state government

• Experience with the state of Colorado’s legislative budget process, including preparing budgeting requests and the Long Bill, submitting responses to the legislature, and experience analyzing the fiscal impact of legislation through development of fiscal notes.

• Experience with the Office of the State Planning & Budget (OSPB), the Joint Budget Committee

• Experience working with federal grants and federal Uniform Guidance and related Office of Management and Budget (OMB) Circulars

• Experience preparing and communicating budget reports and information for public stakeholders.

• Experience with CORE.

• Experience with Colorado Common Policy

Preferred competencies:

• Financial department processes:Knowledge of the different processes, duties, jargon, role in an organization, and other specificities of the financial department within an organization. Understanding of financial statements, investments, disclosing policies, etc.

• Budgetary principles:Experience with principles of estimating and planning of forecasts for business activity, compile regular budget and reports.

• Critical Thinking:Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

• Mathematics:Using mathematics to solve problems.

Highly Desired Skills:

• State experience relevant to this position.

• Firm understanding on timelines for various stages of the budget submission

• Previous experience drafting/submitting budget requests and related budget schedules

• Proficiency in CORE/Info Advantage, state accounting system and reports

• Experience in development and analysis of fiscal notes

DEFINITION OF PROFESSIONAL EXPERIENCE:

Work that involves exercising discretion, analytical skill, judgment, and personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods.

CONDITIONS OF EMPLOYMENT

• Applicants must pass a thorough background check prior to employment.

• Employees who have been disciplinary terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.

• This position is term-limited with funding through June 30, 2027. A waiver of retention rights will be required to be signed upon acceptance of offer.

  APPEAL RIGHTS:

  If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

  An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpa_state.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

  For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

How to Apply (https://careers.colorado.gov/how-to-apply) (PLEASE READ CAREFULLY)

Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered.

Complete Applications must include the following documents:

• A complete CDEC Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)

• A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)

• If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.

• If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

  Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below.

  Comparative Analysis Process

  The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email.

  Failure to submit properly completed documents by the closing date will result in your application being rejected.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ADAAA Accommodations: The Colorado Department of Early Childhood is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to the Human Resources Specialist:ely.behrhorst@state.co.us

The Department does not offer sponsored visas for employment purposes.

Technical Assistance

If you experience difficulty in uploading or attaching documents to your online application, or for any other technical difficulties, call NEOGOV technical support at 855-524-5627 anytime between 6:00 a.m.-6:00 p.m. (Pacific Time).

HOW TO APPLY: Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

IF NOT APPLYING ON-LINE, SUBMIT APPLICATION TO:

Online applications are strongly preferred. If you are unable to submit an online application, please reach out to the contact listed. Please note, all applications must be received by the closing date listed on the job posting.

DEPARTMENT CONTACT INFORMATION:

ely.behrhorst@state.co.us

METHODS OF APPOINTMENT: Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

All positions at the Department require that potential employees undergo a thorough background check. As a condition of employment, you are required to submit to pre-employment screening if offered the position. Are you willing to meet this requirement?

• Yes

• No

  02

  Are you willing to accept an offer within the posted salary range?

• Yes

• No

  03

  Former state employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position. Otherwise, please list N/A.

  04

  This position has been designated as hybrid. The Hiring Manager will discuss the expectations and details of the schedule with you during the interview process. A hybrid position can work a portion of the time from home and a portion of the time in the state workplace location. A workspace is provided for the employee when they come into the office, which could include a cubicle, office, or hoteling station. When required to come into the assigned state workplace, the employee is required to bear the expense of commuting. Do you understand this expectation and are you willing to meet this requirement? [Please write "YES" in the space below in order to continue in the selection process.]

  05

  This position is term-limited with funding through June 30, 2027. A waiver of retention rights will be required to be signed upon acceptance of offer. Do you understand this condition of employment?

• Yes

• No

  06

  List any additional relevant experience you would like us to consider in determining if you meet the qualifications of this position. Please, include the months and years relevant to the experience you describe.

  07

  Please describe in detail your experience with state of Colorado legislative bills and preparation of fiscal notes.

  08

  Please describe your understanding of the state budgeting process including your experience with the Long Bill, reading and interpreting the Long Bill headnotes and footnotes, submission of proposed decision items, supplemental requests, etc.

  09

  Please describe in detail your experience managing or tracking federal grants/programs budgets and federal programs that require general fund match and what is the largest total budget you have been responsible for reporting/tracking?

  10

  Please describe your experience working with the Office of the State Planning & Budget (OSPB), the Joint Budget Committee and the Joint Technology Committee.

  11

  Please describe in detail your experience presenting financial information and budgets in a public setting.

  12

  Please describe in detail your experience with CORE.

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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