Description

Executive Personal Assistant

Our client, a leading law firm in downtown Denver is seeking a highly experienced Executive Assistant to support a high-level executive and their family.

Responsibilities include, but are not limited to:

• Effectively prioritize commitments and manage calendar; including coordination with administrative colleagues to schedule meetings, calls, events, and other activities

• Deliver seamless engagement experiences by managing meeting logistics, including preparation, distribution, and/or printing of materials, maintenance of calendar invites and RSVPs, greeting guests, and preparing technology (video conferencing, collaboration tools, etc.) in advance

• Plan for and execute executive travel arrangements, including international and domestic itineraries, bookings, and briefing materials preparation

• Handle client interaction and provide telephone assistance

• Prepare executive for a variety of internal and external meetings, by gathering, compiling, and reviewing briefing and logistical materials

• Operate as an extension or delegate of the executive by assisting with requests and inquiries to firm leadership

• Manage executive contacts with discretion, including tracking, maintaining updated records, and fostering relationships with internal and external clients

• Provide travel and other general administrative support to executives’ family as needed

The successful candidate will ideally possess the following background requirements and characteristics:

• We require at least 7 years’ of experience as an Executive Assistant preferably from within a law firm or supporting high level executives

• Excellent organizational and time management skills, ensuring both routine and urgent tasks are completed successfully and in a thorough and timely manner

• Experience applying significant discretion to sensitive or confidential information; prior experience working and communicating with senior executives a plus

• Strong interpersonal, verbal, and written communication skills, including the ability to maintain open communication

• Ability to exercise strong judgment and decision-making skills under pressure; track record of independent problem solving and present a highly professional demeanor

• Demonstrated proficiency in Microsoft Office applications (Outlook, Word, PowerPoint)

• Detail-oriented, able to adjust to shifting priorities in a busy legal environment, and self-motivated, with the ability to work well independently.

Our client offers a benefits package that includes medical, dental, vision, 401k + match, profit sharing and vacation/sick/personal time off, in addition this role pays overtime for hours worked above 40 per week. This role is in-office 5 days/week. Our client is offering a very competitive salary depending on experience.

Requirements

The successful candidate will ideally possess the following background requirements and characteristics:

• We require at least 7 years’ of experience as an Executive Assistant preferably from within a law firm or supporting high level executives

• Excellent organizational and time management skills, ensuring both routine and urgent tasks are completed successfully and in a thorough and timely manner

• Experience applying significant discretion to sensitive or confidential information; prior experience working and communicating with senior executives a plus

• Strong interpersonal, verbal, and written communication skills, including the ability to maintain open communication

• Ability to exercise strong judgment and decision-making skills under pressure; track record of independent problem solving and present a highly professional demeanor

• Demonstrated proficiency in Microsoft Office applications (Outlook, Word, PowerPoint)

• Detail-oriented, able to adjust to shifting priorities in a busy legal environment, and self-motivated, with the ability to work well independently.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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