Contract Administrator - CA III - HYBRID

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Contract Administrator - CA III - HYBRID

Salary

$4,809.00 - $8,897.25 Monthly

Location

Denver, CO

Job Type

Full Time

Job Number

FAA01348-02/13/25

Department

Department of Public Health & Environment

Division

Air Pollution Control Division

Opening Date

02/27/2025

Closing Date

3/11/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

4300 Cherry Creek S DR, Glendale, CO 80246

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

kayla.craveiro-lopes@state.co.us

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This position is only open to Colorado state residents.

This position will have hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business need.

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Be BOLD and make a real difference ...

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:

• Employee wellness programs and facilities

• Extensive internal professional development opportunities on a wide variety of subjects

• Bike to work programs, including access to storage lockers and bike racks

• Distinctive career advancement opportunities throughout the State system

• Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans

• Medical and dental health plans (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus generous personal time off

• Mentoring program with opportunities for mentors and mentees

• Tuition assistance for college level courses including Master’s degree programs

• Excellent work-life programs, such as flexible schedules, and a variety of employee resource groups

  Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

Description of Job

The Work Unit :

The Administrative Services Program (ASP) exists to provide a wide spectrum of services and support to the management and staff of the Air Pollution Control Division (APCD). The ASP consists of the Fiscal and Contracts Services Unit (FCSU), Records Management, and the Business Services Unit (BSU). The services include, but are not limited to, legislative, policy development, accounting, contract management, budgeting, grants/funds management, revenue billing/invoicing, financial reporting, time and effort reporting, supplies/equipment/services procurement, personnel administration, office management (e.g., space allocation, telephone and fax services, office supplies), human resources, and coordination of information technology services.

What you will be doing

This position is a permanent, full-time position that is responsible for negotiating, writing and maintaining the Air Pollution Control Division’s (APCD) contracts, purchase orders and procurement. This position is responsible for abiding by Department, Division, and Unit processes and procedures within the APCD related to contracts and procurement.

Job Duties:

Division Contracts Development

This position develops all APCD contracts, purchase orders, and general accounting encumbrances. The Position reviews contracts for compliance with APCD, CDPHE, state and federal requirements. Coordinates contract workflow for the division in a proactive manner to ensure the division has appropriate solicitations and contract documents in place as required by the Procurement Code and Fiscal Rule and to meet the division business needs Works with the Contracts and Procurement work lead, the APCD Fiscal Services Supervisor (FSS) and Administrative Services Manager (ASM) to obtain necessary funding in support of contracts, purchase orders, and procurements. Develops program-specific solutions to complex procurement and contracting needs. Resolves issues and discrepancies as appropriate with the FSS and department contracts administrator for recommended action as needed.

Prioritizes, evaluates, and reviews statements of work to ensure compliance with the SOW development process and program requirements. Provides and develops guidance to division staff regarding necessary changes, improvements, and additions to the SOW for contracts.

Advises and educates users on contracting procedures. Advises and educates programs on the most efficient contract template to utilize for their particular project. Provides technical assistance in writing statements of work and contract budgets. Develops guidance and educational materials provided and presented to program staff. Develops educational materials on evolving Contracts and Procurement legislation.

Advises ASM, FSS and/or program managers of contractual and/or budgetary discrepancies; analyzes, evaluates and recommends solutions and/or reallocation of funds as appropriate. Resolves discrepancies with outside vendors and internal personnel. Provides monthly financial reports to the FSS for all contracts.

Position remains current and familiar with changing state and federal expectations, grant focus areas and requirements and ensures incorporation of directives into statements of work and contractual agreements while coordinating alignment with State directives, expectations and requirements.

Position is responsible for APCD contracts, purchase orders, and general accounting encumbrances entries into the statewide financial system, Colorado Operations Resource Engine (CORE).

Procurement

Coordinates solicitation workflow for the division in a proactive manner to ensure division has appropriate solicitations in place as required by Procurement Code and Fiscal Rule and to meet the division business needs.

Identifies appropriate procurement and vendor selection method for proposed projects in coordination with purchasing and contracts unit by analyzing proposed budgets, statements of work, and all associated requirements and policies on a per project basis. Reviews and analyzes work plans and associated requests for proposals, determines compliance with state and federal requirements. Investigates statutory violations.

Position receives and/or creates drafts of solicitation documents. Reviews and edits as necessary to assure specifications and statements of work are adequate, accurate and consistent with law, rule, policy, and sound business decision-making. This includes use of alternative or expanded language to improve meaning.

Coordinates and negotiates interactions between division level fiscal and programmatic decision-makers and the Contract/Purchasing Unit (final approver), throughout vendor selection and procurement process regarding the development and implementation of associated process, statements of work/budgets development, vendor selection methods, and other associated procurement commitment documentation.

Maintains knowledge of and interprets State and Departmental purchasing and contracting laws, rules, policies, procedures, guidelines and best practices to include those issued by the State Purchasing and Contracts Office, State Controller's Office.

Determines appropriate formats and content, execution time lines, budget, and supporting documentation requirements and/or waivers. Provides technical assistance to Division Grant and Program Managers and external Contractors and Stakeholders on State and Department procurement rules, procedures and timelines.

Advises and educates users on procurement procedures. Develops educational materials on evolving Procurement legislation. Educates Contracts staff on identifying, adhering to, and monitoring purchasing thresholds throughout the life of the Contract.

CORE Entries

Creates new fiscal year/ contract performance period encumbrances in CORE. Reviews CORE, CORE reports, and division internal reports.

Other Duties as Assigned

Attends meetings, serves on task forces or teams, completes projects, and performs other duties as assigned by the supervisor.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H1H3XXCONTRACT ADMINISTRATOR III (https://drive.google.com/file/d/0B4enHpLSVk4aeTlNDWGRhQVF2cEU/view?resourcekey=0-CQ3QnIeZZl4rshEWUay1gA)

MINIMUM QUALIFICATIONS:

An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience

Experience Only:

Six (6) years of relevant experience in contract administration, procurement, public policy, contract monitoring or related field.

OR

Education and Experience:

A combination of related education and/or relevant experience in contract administration, procurement, public policy, contract monitoring or related field equal to six (6) years

PREFERRED QUALIFICATIONS

In addition to the minimum requirements, the successful candidate in this position will have the following experience:

• Knowledgeable and highly proficient in all Microsoft Suite applications

• Knowledge and Experience with State of Colorado Procurement

• Awareness of state of Colorado fiscal rules, procurement rules, and dollar thresholds

• Excellent customer service skills; is able to provide technical assistance to staff with various levels of knowledge of fiscal rules and budget management

• Knowledgeable and highly proficient in Google applications, specifically Gmail and Google drive

• Effective conflict management skills, which includes demonstrating professional and respectful behavior while navigating high pressure situations

• Documented experience developing work processes for others

• Credibility and confidence; strong interpersonal skills; demonstrated proficiency working collaboratively with internal teams, technical and community partners, and diverse public stakeholders

• Outstanding skills and abilities in verbal and written communications

• Excellent organizational skills; the ability to set, track, and accomplish priorities, goals, and timetables to achieve maximum productivity, knowing the status of activities at all times

• Critical thinking; ability and motivation to develop creative solutions to complex, interpersonal, process, and systemic challenges

• Initiative & self-management; the passion and ability to dive into the work and accomplish tasks within established time frames

• Self-efficacy, flexibility and adaptability; high tolerance for ambiguity and ability to perform research to identify appropriate courses of action

• Demonstrated ability to maintain confidentiality and to exercise tact, discretion, and sound judgment

• Strong sense of professionalism, including a strong work ethic and reliability CORE (Colorado Operations Resource Engine) experience

  CONDITIONS OF EMPLOYMENT

• A pre-employment background check will be conducted as part of the selection process.

• You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.

  Appeal Rights:

  An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

  As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

  Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action.

  For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

A complete application packet must include:

• A completed State of Colorado application.

• RESUME

• COVER LETTER: describing how your professional/supervisory experience aligns with the preferred qualifications of this position and what interests you in this position

• Answered supplemental questions.

• If using education to qualify for this position a copy of your transcripts (unofficial acceptable) must be provided with application.

• If using work experience to qualify for this position, please provide an adequate description in the work experience section of the application. Do not write "see resume".

• If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.

  The Selection Process:

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

  E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.

  You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.

  ADAAA Accommodations :

  The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at cdphe.humanresources@state.co.us or call 303-692-2060, option 5.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

CDPHE-A pre-employment background check will be conducted as part of the selection process. As a condition of employment, are you willing and able to submit to a background check if offered the position?

• Yes

• No

  02

  Share an experience in which a coordination effort was successful? What methods did you use and What did you learn from it?

  03

  This position will be required to manage competing deadlines in a fast-paced environment. Tell me about your ability to handle this job requirement and how you would approach prioritizing competing projects.

  04

  What type of contracts have you worked on?

  Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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