Position Details

Position Location: Dearborn, MI Department: Human Resources  Reports To: Associate Office Manager Job Classification: On-Site FLSA Status: Non-exempt Job Band: Business Support

Summary

The Office Operations Coordinator serves as the primary point of contact for associates and visitors, providing operational and administrative support to the facilities team and the wider organization. This role independently manages the daily operations of the building while keeping the facilities team informed and aligned for the overall success of the team.  The ideal candidate is curious, eager to learn about all aspects of Carhartt, and skilled at working across departments to drive results.

We are All Leaders at Carhartt

In our words and by our actions, we strive to emulate the hardworking example set forth by our founder, Hamilton Carhartt. We Lead Business by creating value, delivering on results, and making changes along the way. We Lead Self by being inclusive, recognizing that our differences make us stronger as we strive to build a better world, together, for all hardworking people. We Lead Others by communicating and clearly defining the path as we walk bravely into the future. Working at Carhartt, we are all given a seat at the table and the honor of continuing the legacy.

Responsibilities

Respond to internal and external emails and messages in a prompt and courteous manner. Monitor and forward corporate voicemail box messages. Greet visitors and guests, facilitate check-in process via iLobby software, and adhere to visitor policies. Onsite traffic coordinator for associate questions and troubleshooting issues. Will need to use independent judgement and initiative and will work directly with various parts of the business. Manage the execution of assigned administrative and operational duties while maintaining SharePoint files and resources, such as onboarding of new hires, business cards, landmark anniversary program and associate sales. Coordinate special services offered (i.e. Henry Ford pass, electric vehicle charging). Assist with special projects/tasks as requested by team or other departments. Assist with office meetings and events. This includes support with scheduling, reserving meeting spaces via Outlook, beverages for guests, awareness of catering orders, and responding to questions regarding availability, capacity, technology, and room layout. Assist senior leadership and associates with key functions of the office in a moment's notice. Perform daily building assessments while checking conference rooms and maintaining supplies. Handle the ordering of consumable or office supplies while making cost effective purchases. Keep records or receipts for purchases made with company-issued credit card and manage monthly expense report. Perform duties as a PO clerk in SAP and maintain budget tracking, invoicing, and payments for the facilities team (corporate, supply chain and retail) in a timely manner. Investigate and resolve issues with invoicing and serve as a liaison to facility and office manager. Perform quarterly audits to track budgets and spending and assist with year-end reconciliations as well as create POs for preventative maintenance and ongoing services. Be able to provide updates to team when needed and build a relationship with outside vendors. ? Assist with strengthening associate engagement through writing and developing internal communications by being the point of contact and creator for weekly Dearborn communication email. Develop and write content, maintain and build relationships with key business partners throughout the company to identify potential communication opportunities and partner with our internal communications teams. Support and cross train with mailroom clerks and maintenance tec