Administrative Assistant - Supply Chain 2900 College Dr, Kettering, OH 45420, USA Req #655 Monday, September 30, 2024 Solvita comes from "sol" meaning sun and "vita" meaning life. As sunlight nurtures new life, we take the donor gift and transform it into new hope, bringing the light of healing to patients in our local hospitals through blood donations and to patients around the globe in need of tissue transplants. Because we believe that everyone deserves more time to live life to its fullest. The Administrative Assistant - Supply Chain: Arranges meetings, conference calls and appointments as well as domestic and international travel. Serves as a primary point of administrative contact for internal and external inquiries. Adds, modifies, deactivates, and tracks user permissions for various applications. Verifies and processes expense reports. Authorizes weekly timesheets along with coding and submitting monthly credit card transactions for staff as directed. Develops records, files and spreadsheets and creates procedures that support updating these materials. Maintains departmental documentation (training, regulatory, etc.) to ensure it is kept up to date and adheres to Solvita standards and policies. Makes and processes purchase orders, for assigned area, and ensures invoices are paid on time. Communicate with Accounting and Purchasing departments regarding items received and invoice completion. Assist in management of IT equipment and maintaining adequate stock of office supplies. Coordinates office repairs as necessary. Participate in budgeting discussions. Participates in contract and price negotiations. Performs other duties as assigned. Those that display conscientiousness, personal accountability, dependability, team work, a safety mindset, and kindness are encouraged to apply! We offer: A highly competitive benefits package including medical, dental, vision, life and supplemental insurance 401(k) with employer contribution and match Generous paid time off (PTO) - up to 5 weeks in your first year! Opportunities to participate in recreational activities such as Battle of the Businesses, special events such as Kings Island Day, Dayton Air Show and opportunities to give back. Opportunities to join various employee committees Minimum Requirements: High School diploma or equivalent. Regular attendance is an essential function of all positions. Must be guided by the highest level of integrity and people-centered care. Ability to balance multiple priorities. Proficient in Microsoft Office applications such as Word, Excel, PowerPoint, Outlook, and Visio. Service oriented, detail oriented, self-motivated, and possess excellent oral and written communication skills. Work Environment/Physical Activities: Must be able to meet the required physical demands with or without reasonable accommodation About Solvita We began in Dayton in 1964 as the region's first centralized blood bank. Solvita collects and provides all blood products for hospitals in our 15-county region and beyond. The tissue bank was born in 1986 and is now one of the nation's largest tissue banks. Solvita recovers, processes, and distributes human tissue grafts and is the nation's largest non-profit provider of skin grafts for burn patients. Solvita is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age, protected veteran status, disability status, or any other characteristic protected by law. Drug Free Workplace Public Service Loan Forgiveness Eligible Employer Other details Job Family ADMINISTRATIVE Job Function ADMIN_SUPPORT Pay Type Hourly