Description We are seeking a Sr. Administrative Assistant to join our team in the healthcare industry, located in Danvers, Massachusetts. This role involves performing various administrative tasks in a healthcare setting. The Sr. Administrative Assistant will be responsible for managing calendars, coordinating international travel, processing expense reports, and maintaining effective communication across departments. This is a contract to hire employment opportunity.

Responsibilities:

• Manage calendars, schedule appointments, and coordinate meetings.

• Arrange international travel for team members, including booking flights, hotels, and car rentals.

• Process expense reports using relevant software and ensure all expenses are accurately recorded and reported.

• Communicate effectively across various departments to ensure smooth operations.

• Coordinate internal and external events, including securing conference space, setting up audio/visual equipment, arranging meals and team activities, and disseminating information to attendees.

• Maintain distribution lists and ensure they are updated regularly.

• Prepare for meetings by setting up necessary technology, creating and distributing agendas, and taking minutes.

• Submit purchase requisitions in relevant systems.

• Schedule and prepare for interviews, including acquiring and printing CVs.

• Use Microsoft Office Suite, particularly Excel, for scheduling and other tasks. Requirements • Proven experience as an administrative assistant, with a minimum of 7 years in a similar role, preferably within the Healthcare/NHS sector.

• Proficiency in using ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, CRM systems, and About Time.

• Practical knowledge in budget processes, including understanding the principles of budgeting, forecasting, and financial analysis.

• Mastery in calendar management, able to coordinate schedules, appointments and bookings effectively.

• Excellent communication skills, both verbal and written, with an ability to communicate clearly and concisely across various teams and levels of the organization.

• Experience in organizing and conducting conference calls, including the management of technical aspects and coordination of participants.

• Ability to book and manage travel arrangements for staff, including flight bookings, accommodations, and transportation.

• Must be able to work independently, prioritize work, manage time effectively, and meet deadlines.

• High level of discretion and confidentiality for both business and staff matters.

• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.

• Ability to work in a fast-paced environment and adapt to changing priorities.

• Strong problem-solving skills with a keen attention to detail.

• A positive attitude and the ability to work collaboratively within a team.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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