Description

The Executive Assistant is responsible for a broad range of strategic and tactical high level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. The person in this role will manage a variety of special projects for C-Suite team members, some of which may have organizational impact.

Specific Responsibilities include:

• Coordinate and book travel arrangements

• Prepare expense reports utilizing Concur software, reconcile expense reimbursements and facilitate the monthly payment to American Express.

• Manage calendar / calls / follow-up for the executive. Also sending out invitations, gifts, and preparation materials for leasing meetings and conferences.

• Oversee corporate cell phone plan, FedEx account, etc. in conjunction with Accounting Manager.

• In office role. It is important for this position to be in office.

• Help coordinate business lunches for office (not often, quarterly meetings, etc.), special events (conferences / trade shows) support, etc. in conjunction with the Marketing team and receptionist.

• Keep track of subscriptions and membership renewals

  Requirements

Qualifications

The successful candidate will have the following education and experience:

• Bachelor’s degree preferred

• Proven work experience as an Executive Assistant or similar role

• Experience booking frequent travel arrangements

• Excellent organizational skills and attention to detail

• Ability to think proactively and prioritize work

• Strong written/verbal communication skills

• Prior experience with Concur (or other expense reporting software)

• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app (https://www.roberthalf.com/mobile) and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at 1.888.490.4154. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.

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