Executive Assistant - Retail Engagement & Marketing (REM)

Cupertino,California,United States

Marketing

Imagine what you could do here! The people here at Apple don’t just create products — they build the kind of wonder that’s revolutionized entire industries. It’s the diversity of those people and their ideas that inspires the innovation that runs through everything we do, from amazing technology to industry-leading environmental efforts. At Apple, inclusion is a shared responsibility, and we work together to foster a culture where everyone belongs and is inspired to do their best work. Join Apple, and help us leave the world better than we found it! Retail Engagement & Marketing (REM) is a diverse and multi-disciplinary organization. We are marketers, strategists, creatives, producers and program managers whose role it is to help Apple Retail care for our customers and elevate our teams. We build insights, experiences and programs all in service of bringing together the very best of Apple to help us reach more people, grow our business, and enrich lives.

Description

We are looking for a talented individual to join our team as an Executive Assistant to support a team of leaders. This position requires a tenacious self-starter who can anticipate the needs of the Director and Senior Director, and take initiative to solve problems, independently. In addition to being organized and analytical, you have the strong business judgment and communication skills needed to interact with a variety of people across multiple job functions and levels. You love what you do and have the desire to be a phenomenal teammate on an amazing team. In this position, the role includes the full Calendar management, preparation and set up of meetings, planning sessions and team events including agenda, logistics, and full preparation for those events. Also includes meetings set up and overall agenda management for the supported leaders. Additionally, the precise execution of expense reports, travel itineraries, vendors management for critical activities, including catering, transportation, space locations when needed are all imperative. Responsibilities: Manage and maintain conference rooms that are used heavily by the VPs, Senior Directors, Directors and various teams. Handle daily scheduling in iCal and calendar management for one or more director or senior director, including coordination of complex meetings with multiple executives and locations. Multi-task and prioritize a wide range of projects in a fast-paced environment, with attention to detail, accuracy and timeliness. Arrange and coordinate complicated international and domestic travel, accommodations and all trip logistics Submit and reconcile expense reports. Plan, coordinate and execute internal events such as off-sites, team building events and organizational wide meetings (comms/all team meetings). Interact daily with other administrators across Apple both locally and internationally.

Minimum Qualifications

• 3 years minimum experience in an Executive Support Role, providing administrative support to Senior level leadership.

• Proficient in Apple productivity tools (Keynote, Numbers, Pages, Mail, Calendar). experience with Wrike, Slack, Box and other technology/software/tools

• Organizational skills managing a complex calendar and travel with many partners across multiple timezones.

Key Qualifications

Preferred Qualifications

• An ability to display a high level of integrity and professionalism in dealing with people at all levels is imperative.

• Ability to utilize tact, diplomacy discretion and good judgement at all times, but especially when exposed to sensitive or confidential material.

• Will be well organized, detail oriented and have strong time-management skills.

• Ability to identify critical issues quickly and navigate priorities based on last minute changes.

• Ability to work both autonomously on assignments and collaboratively with other admins.

• Ability to work on assignments of moderate difficultly, requiring judgment in resolving issues or in making recommendations.

• Previous experience supporting a business team is a plus.

• An upbeat spirit of passion, energy, and enthusiasm; enjoys problem solving creatively in order to complete assignments.

• Strong written and verbal communication skills.

• Have the initiative to efficiently meet the demands of the team.

• The ability to work successfully in a team environment and build effective working relationships inside and outside the group is essential.

• Flexibility/adaptability as this position has a large range of tasks and grows with the team’s growth.

• Develop an understanding of the department’s operations, culture, policies and procedures.

• Handle and maintain highly confidential and sensitive information.

• Multi-task and work on projects simultaneously.

• Strategic thinking; understand business and industry and sees the “big picture."

• Global awareness, time zones, culture and logistics.

Education & Experience

Additional Requirements

Pay & Benefits

• At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $34.60 and $61.50/hr, and your base pay will depend on your skills, qualifications, experience, and location.Apple employees also have the opportunity to become an Apple shareholder through participation in Apple’s discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple’s Employee Stock Purchase Plan. You’ll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses — including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation.Learn more (https://www.apple.com/careers/us/benefits.html) about Apple Benefits.Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.

• Apple is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant. (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf)

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