Position Details

Position Information

Department College of Business Dept (BUS)

Position Title Consultant-Hd Academic Advisor

Job Title Head Advisor

Appointment Type Professional Faculty

Job Location Corvallis

Benefits Eligible Full-Time, benefits eligible

Remote or Hybrid option?

Job Summary

The College of Business is seeking a Head Advisor. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

The Head Advisor provides leadership for academic advising for a particular College-level advising area, school, department, or specific academic programs and reports to the Director of Advising/Assistant Dean of the College with possible dual reporting to a department within the College. Area leadership of academic advising includes direct advising responsibilities, supervision and management of professional faculty advisors associated with the school or academic program, and coordination, collaboration, program support, and/or the completion of special projects. The Head Advisor has direct responsibility for management, operations, training, and strategic goals of the academic advising team for the school, department, or program that directly impact student and advisor success. The Head Advisor engages in their position responsibilities with an underlying focus on creating an equitable and inclusive advising environment where diverse students persist and achieve timely degree completion and academic advisors thrive. Specific advising efforts may include, but are not limited to, orientation/supporting student transitions, proactive advising outreach/communication, working with students in academic difficulty, academic success strategies, goal identification, course and experiential learning planning, career considerations for diverse learners, and diversity, equity, inclusion, and belonging ( DEIB ) initiatives.

The Head Advisor collaboratively completes position responsibilities and established goals, and they regularly engage with the Director of Advising/Assistant Dean of the College, College advising team members, other members of the College community, university advising team members, as well as university partners as appropriate. The Head Advisor leverages Oregon State University’s student information systems and databases, prepares reports as needed using these tools, pursues professional development opportunities for members of the university advising community, and keeps current on University and College policies, procedures, rules, and regulations.

Specific coordination, collaboration, program support, and special projects will be assigned by the Director of Advising/Assistant Dean of the College or the school/department. Assigned areas of work will support student and advisor success, the mission and strategic plan of the University, the goals of the College, and/or the specific focus areas of the school, department, or academic program.

The College of Business is committed to maintaining and enhancing its diverse and collaborative community that strives for equity and inclusivity. All faculty and staff members are responsible for helping to ensure that these goals are achieved and should be able to demonstrate contributions to diversity, equity, and inclusion. Such contributions can be part of service and/or professional development. Outputs and impacts of these efforts to promote diversity, equity, and inclusion will be included in annual performance reviews.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

•Top 1.4% university in the world

•More research funding than all public universities in Oregon combined

•1 of 3 land, sea, space and sun grant universities in the U.S.

•2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

•7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone

•100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

•35k+ students including more than 2.3k international students and 10k students of color

•217k+ alumni worldwide

•For more interesting facts about OSU visit:https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:

•Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

•Free confidential mental health and emotional support services, and counseling resources.

•Retirement savings paid by the university.

•A generous paid leave package, including holidays, vacation and sick leave.

•Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

•Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

•Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

Academic Advising – 40%

Direct work with students/preparation/file review/notes/record keeping. Guides student decision-making in coursework for general education, major/minor specific, elective, and qualification coursework.

• Provide advising that helps diverse students achieve timely degree completion and connect their skills, abilities, and interests with their academic and career goals.

• Assist students with academic program planning, course selection and registration, resource connections, and exploration of experiential learning opportunities, while working to understand the individual needs, goals, and backgrounds of all advisees

• Monitor academic progress of assigned caseload of undergraduate students.

• Participate in proactive advising interventions and outreach to students from diverse backgrounds.

• Clarify and interpret relevant policies and procedures to assist students in making academic planning decisions.

• Assist students in understanding and applying academic regulations and requirements.

• Help students navigate and utilize university resources and services that support undergraduate education and student success.

• Meet with students on academic warning and academic probation and conduct proactive outreach as needed.

• Create and/or present student workshops on a variety of advising and student success topics as needed or requested.

• Maintain accurate information and resources for students (e.g. sample-plans, website updates, advising materials, transfer guides, etc.) through effective use of recommended technologies

• Maintain accurate electronic notes and records of advising appointments and student progress in OSU’s electronic record keeping systems.

• Stay current on university policies and practices relative to academic advising and student success efforts.

• Identify and participate in learning and professional engagement opportunities to maintain currency relative to the position and support growth.

• Seek university learning opportunities, and local, regional, and national meetings, as appropriate.

Supervision and Leadership – 40%

• Supervise and support advising team personnel, which may include professional faculty advisors, classified staff members, and student employees.

• Manage hiring, new advisor onboarding, ongoing learning and development, and performance management of all supervisees according to relevant OSU , University Advising, and unit policies and procedures, in collaboration with the Director of Advising.

• Conduct annual performance evaluations for professional faculty advisors according to relevant OSU , University Advising, and unit policies and procedures, in collaboration with the Director of Advising.

• Collaborate with the Director of Advising, and Human Resources as needed, to resolve personnel issues and concerns.

• Make professional development goal decisions with supervisees, and review any related requests with the Director of Advising.

• Support supervisees to successfully complete position responsibilities, including assistance with projects and initiatives, as needed.

• Assist the Director of Advising to plan and facilitate staff learning opportunities and retreats as needed.

• Lead advising team meetings as necessary based on advising unit.

• Serve as back-up support for the Director of Advising/Assistant Dean of the College, which may include reviewing student petitions, attending meetings, and advancing initiatives as needed.

Coordination, Collaboration, Program Support, and Special Projects -15%

• Implement, oversee, and assess the development of assigned advising unit initiatives to improve advising services and utilize University and unit data sources to inform continuous improvement goals and support increased undergraduate student success.

• Depending on the size and needs of the advising unit, the Head Advisor may be responsible for the following, or similar, coordination, collaboration, program support, and special project areas or roles:

• Work with other unit advising team members to ensure students encountering academic difficulty have pathways to return to good standing.

• Serve as the Continuing Student Advising Lead for the assigned advising unit, and work in collaboration with the unit New Student Advising Lead and the Director of Advising to support and advise students at OSU .

• Support orientation programs for assigned advising unit students, including designing and updating orientation materials, and presenting information during admissions, orientation, or other events.

• Review and exercise sound judgement on advising unit internal petitions, and collaborate with unit leaders (i.e., Director of Advising/Assistant Dean, enrollment managers, faculty) to make decisions on internal petitions covering areas such as course sequencing, prerequisite exceptions, unit GPA requirements, etc.

• Evaluate transfer courses for major/minor requirements as needed and requested by the school, department, or academic program, and/or delegate this work to unit advising team members.

• Conduct quarterly graduation audits for undergraduate programs, including proper notification to students and the Office of the Registrar.

• Participate in College or campus-wide committees related to university advising, curriculum, and student success.

• Act as a liaison for the advising unit to other schools, the university, and external partners, and/or delegate this work to supervisees as appropriate and in collaboration with the Director of Advising/Assistant Dean for the College.

• Make unit-level curricular or policy recommendations by providing feedback designed to improve the student experience and/or timely degree completion.

Other Duties as Assigned – 5%

What You Will Need

• Bachelor’s degree from a regionally accredited institution.

• Two or more years of full-time professional employment experience in a higher education, student services setting.

• Demonstrated experience directing the work of others to achieve defined objectives.

• Demonstrated experience coordinating or managing programs, projects, or initiatives.

• Evidence of a strong commitment and motivation to support student success.

• Professional experience assisting diverse populations and/or diverse learners, such as non-traditional, online, international students, and/or groups historically underrepresented in higher education.

• Knowledge and application of retention theory, student development theory, and/or proactive advising strategies.

• Outstanding demonstrated oral and written communication skills, utilizing inclusive language and the ability to communicate with tact and diplomacy across diverse cultural boundaries with students and colleagues.

• Demonstrated computer skills including proficiency with Microsoft Office Suite or similar tools.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• Three or more years of full-time professional experience in academic advising in a higher education setting.

• One or more years of supervisory, management, or leadership experience.

• Demonstrated ability to work successfully in an environment of change and ambiguity.

• Experience with student information and/or customer relationship management systems (e.g. Degreeworks, Banner, Peoplesoft, Slate, Salesforce, Navigate, etc.)

• Master’s or doctoral degree in Higher Education Administration, Advising, Education, Business or a closely related field.

Working Conditions / Work Schedule

Generally, Monday – Friday, 8:00AM – 5:00PM. However, the nature of the work may also involve evening and occasional weekend obligations.

This position is Corvallis-based but may oversee some Ecampus students and Ecampus Advisors that are fully remote. Therefore, the Head Advisor will need to be able to facilitate team meetings and foster team development using technology in a hybrid setting. COB Advising is a hybrid team. Generally, this position is expected to be on campus 3 days per week and may be remote 2 day per week if the employee chooses. The employee may choose to be on campus more often. Exact number of remote days can fluctuate seasonally due to the cyclical nature of the workload and pending approval from the Director of Advising.

Pay Method Salary

Pay Period 1st through the last day of the month

Pay Date Last working day of the month

Recommended Full-Time Salary Range $65,800-$74,600

Link to Position Description

https://jobs.oregonstate.edu/position_descriptions/146165

Posting Detail Information

Posting Number P08926UF

Number of Vacancies 1

Anticipated Appointment Begin Date 05/05/2025

Anticipated Appointment End Date

Posting Date 03/18/2025

Full Consideration Date

Closing Date 04/09/2025

Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

Starting salary within the salary range will be commensurate with skills, education, and experience.

For additional information please contact:

Christy Valencia

christy.valencia@oregonstate.edu

541-737-6299

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team atemployee.relations@oregonstate.edu.

Supplemental Questions

Read More at: https://jobs.oregonstate.edu/postings/166413

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.