Position Summary:

The Research Foundation for the State University of New York at Cortland is seeking a candidate to serve as the Clerical Specialist for SUNY Cortland’s Student Government Association ( SGA ). The ideal candidate will be friendly, motivated, and organized to work in a busy campus office supporting students on campus.

As a Research Foundation employee at SUNY Cortland, this position is a full-time and 10-month position during the academic year, providing flexibility for time off during academic calendar breaks. This position includes retirement benefits, attractive Health Care options, including dental and vision insurances, and paid parental and family leave programs. Employees of the Research Foundation at SUNY Cortland are provided with generous paid time off and supportive of a work/life balance. This position starts at $1,500.00 biweekly.

Major Responsibilities:

Clerical Duties

• Provide general clerical support to the SGA

• Answer the SGA telephone

• Communicate and assist the SGA bookkeeper as requested

• Manage SGA email delivery on campus and monitor and respond to SGA email account

• Maintain office equipment within the SGA office and work with the SGA CFO to purchase new supplies as needed

• Maintain a master schedule for SGA and club events

• Maintain schedules for various SGA officers and SGA committees

• Process travel arrangements for business meetings for SGA officers

• Maintain office calendars and track the office hours of SGA officers

• Use a variety of office equipment including fax machines, computers, multi-line phone

• Record and file paperwork including list of active SGA clubs and governing documents

• Submit work orders for technology and office facility repairs

• Sort and distribute mail

• Maintain office including watering plants, organizing office, and keeping space professional and tidy

• Submit event and purchase requests

• Track student training attendance

• Schedule appointments as needed and referred by SGA

• Inventory ordering as needed and requested by SGA .

Informational Referrals

• Refer students to the appropriate campus resources

• Serve as a resource to the student body about SGA and club activities

• Become knowledgeable about SGA and SUNY policies

• Update and maintain the website and the SGA platform, Cortland Connect

• Record and track SGA and club inventory

• Answer questions related to the Clothing Closet – a professional clothing donation service

Event Planning

• Assist in procurement of printed items including tickets, posters, and merchandise

• Assist in the planning of SGA events including reserving campus space, audio-visual equipment, and food service

• Handle ticket sales or refund for various SGA and SGA club events – both online and in-person

• Coordinate the contractual off-campus bus schedule with bus company and answers questions related to weekend and break bus service

Knowledge, Skills, and Abilities (KSA’s)

• Demonstrated office experience

• Demonstrated literacy, numeracy and computer skills

• Accuracy and strong attention to detail

• Effective organization skills

• Ability to be flexible

• Ability to multitask

• Problem solving skills and reasoning skills

• Effective communication skills

• Ability to work independently and as part of a team

Required Qualifications:

• Some college level coursework in business administration or administrative support or relevant area and a minimum of 2 years progressive clerical/office experience-or;

• High school diploma or its equivalent, plus a minimum of 4 years progressive clerical/office experience

• Demonstrated experience using computers and programs such as Microsoft Office products such as Excel and Word

Preferred Qualifications:

• Associate’s degree in administrative support, clerical and/or business administration, and/or a relevant field

• Experience working in higher education, school districts or other county agencies and stakeholders and/or not for profit agencies