Job Summary:

The Document Control Specialist will coordinate and execute the Document Control processes as defined in the Document Control Procedures and Project Execution plans for assigned projects.

Primary Job Function:

• Maintain project document/information plan(s) for the project(s), ensuring alignment with in-house processes and procedures as well as client specific requirements.

• Establish and maintain document control management systems between office and client.

• Identify/action any project level deviations from the procedures as related to document control.

• Issue project level document control reports as requested.

• Recording all incoming and outgoing transmittals and file in accordance with the project file system.

• Ensure the latest revision of all documents produced for the project are recorded and distributed to all concerned parties.

• Prepare transmittal of all necessary documents for information, action and/or approval by the client, vendors, contractors and subcontractors.

• Coordinate and execute final handover of data / documentation (IOMs).

• Organize and file all documentation between departments on a daily basis.

• Maintain and submit time worked/ PTO daily to office manager.

  Experience:

• A minimum of 3 years of pertinent and relative project experience in Material Management, Expediting, Requisition Processes and Purchase Order development preferred.

• Experience in Oil & Gas related projects preferred.

  Education/Training:

• High school diploma or equivalent.

  Competencies:

• Proficient in Microsoft products, particularly Excel.

• Proficient in JD Edwards or other similar ERP.

• Advanced skills in web collaboration systems, such as SharePoint and/or Live Link.

• Ability to utilize basic mathematical concepts (add, subtract, multiple, percentages, etc.).

• Understand electronic data formats and production processes.

• Understand retention requirements.

• Experienced in applying and working to departmental and project related procedures.

• Accuracy, timeliness, and problem-solving skills. 

• Utilizes organizational skills with good attention to detail and emphasis on quality.

• Must be a self- starter with the ability to work in a fast-paced environment.

• Displays good written and oral communication skills and employs effective listening skills.

• Displays tactful, mature and professional demeanor with the ability to work with diverse personnel and vendors.

  Physical Demands:

• Regularly required to sit, talk and hear.

• Frequently required to reach with hands and arms to grasp.

• Occasionally required to stand, walk and stoop, kneel, or crouch.

• Occasionally lift and/or move up to 10 pounds.

• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

  Other Criteria:

• Complies with Strike’s policies and procedures.

• Performs job safely with respect to others, property and to individual safety.

• Works effectively with others to encourage teamwork and productivity.

  Strike is an Equal Opportunity Employer

   

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