Short Description

Bowman has an opportunity for a Project Accounting Coordinator to join our team remotely on the West Region only (AZ, NV, CO, CA, OR, WA, NM, UT, WY, ID).

At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That's why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.

Purpose

Responsible for the project billing process, including responding to client inquiries, verifying employee's chargeable time; in accordance with the established accounting standards and billing policy.

Responsibilities

Leadership and Direction

• Perform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution. Work is frequently reviewed by more senior staff to ensure application of sound techniques and principles. Review work produced by junior staff for quality assurance.

At the Operational and Company Level

• Develop and maintain strong relationships with both internal and external clients to ensure a productive working environment.

• Assist and work with the Project Manager to ensure accurate and timely billing.

• Design and implement processes to improve cash flow and reduce receivables.

• Monitor and negotiate the collection of overdue accounts.

Do the Work

• Perform project set-up for new projects.

• Manage monthly invoicing process for projects which includes but not limited to the following:

• Monitoring and maintaining timely Client and Company invoice due/dates or various bill schedules for T&M and fixed fee professional services.

• Coordinate and issue timely draft invoices to/from several Project Managers.

• Process all billing edits that include transfers, labor adjustments, comments, etc.

• Proof and issue final invoices to clients via email.

• Prepare and submit all supporting client invoice documents including AIA forms, schedule of values, various exhibits, partial and final liens.

• Review vendor and subcontractor invoices process.

• Attend external client meetings or webinars to understand, register and comply with third party portals required for contracting and invoicing.

• Set up accounts and maintain a solid understanding of various Client portals used for client invoice submission.

• Handle and complete client vendor requests including vendor forms, ACH authorizations, W-9's and certificates of insurances.

• Perform project account reconciliations, ad hoc requests and all close out

• Review the aged accounts and facilitate phone calls, emails, meetings, or other collections activities that drive down WAID and reduce AR provisioning.

• Provide recommendations and direction to the Cash Clerks to manage and apply cash applications.

• Communicate regularly with clients to help facilitate and resolve any issues that may arise as it relates to disputes, or claims

• Act as liaison between operations and many corporate accounting functions including but not limited to accounts payable, financials, timesheets, etc.

• Assist with annual financial audit preparation as needed.

Success Metrics and Competencies

• Ability to work both independently and within a team environment.

• Ability to effectively communicate with all levels of the organization and external partners.

• High degree of discretion and ability to manage highly confidential information.

• Strong sense of urgency in responding to constituents.

• Self-reliance and ability to operate independently with limited direction.

• Effective working relationship with internal leaders and peers, as well as external clients.

• Ability to effectively manage multiple time-sensitive tasks.

• Data analysis and interpretation skills.

• Strong written and verbal communication skills.

• Highly motivated and problem-solving attitude.

Qualifications

• Bachelor's degree in accounting or commensurate relevant experience.

• Entry level position, no prior experience required. Any experience in accounting/finance a plus.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Previous experience in the engineering/construction or services industry is required.

• Proven track record and knowledge of working with accounting systems such as Deltek Vision.

Physical Demands and Working Environment

• Primarily indoor professional office environment which may include bright/dim light, noise, fumes, odors, and traffic.

• Mobility around an office environment.

• Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

• Occasional lifting or carrying up to 20 pounds.

• Occasional pushing or pulling up to 20 pounds.

• Occasional reaching outward or above shoulder.

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Job Description Disclaimer

Note: While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice.

Bowman is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please go here: https://bowman.com/wp-content/uploads/2023/11/EEO-Policy-1.pdf. If you’d like more information on your EEO rights under the law, please go here: https://www.dol.gov/general/topic/discrimination.