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Robert Half Bookkeeper in Coral Springs, Florida

Description

Robert Half is looking to place a permanent bookkeeper with our client! We are seeking a detail-oriented and organized individual to join our team as an Office Administrator & Bookkeeper. This role will be responsible for a wide range of administrative and bookkeeping duties, including tracking orders, managing purchase orders, coordinating trade shows, handling bookkeeping tasks in QuickBooks, and supporting sales staff. The ideal candidate will have strong organizational skills, excellent communication abilities, and a keen eye for detail.

Key Responsibilities:

Office Administration:

  • Track orders, ensuring timely processing, shipment, and delivery.

  • Calculate and process commissions for sales personnel accurately and in a timely manner.

  • Manage purchase orders, including creation, processing, and follow-up with vendors.

  • Coordinate drop shipments, liaising between vendors, shipping companies, and customers.

  • Assist in managing the sales workflow, providing support to sales staff as needed.

  • Work closely with ownership and management to ensure smooth office operations.

  • Organize and manage trade shows, handling logistics, expenses, and travel arrangements as necessary.

  • Interact with vendors, maintaining positive relationships and resolving any issues that may arise.

  • Provide support to sales staff by tracking orders and addressing inquiries promptly.

  • Submit claims with FedEx and UPS for any shipping-related issues.

  • Oversee inventory management and office supply replenishment.

  • Take meeting notes, organize documents, and maintain efficient filing systems.

Bookkeeping:

  • Process accounts payable (AP) transactions using QuickBooks, ensuring accuracy and timeliness.

  • Manage accounts receivable (AR) processes, including invoicing, collections, and reconciliations in QuickBooks.

  • Process payroll using ADP, ensuring accurate calculations and compliance with regulations.

  • Collaborate with the external CPA firm on tax filings, audits, and other financial matters.

  • Assist in financial reporting and analysis as needed.

    Requirements

Qualifications:

  • Proven experience (3+ years) in office administration and bookkeeping roles.

  • Proficiency in QuickBooks for AP and AR functions.

  • Experience with ADP or similar payroll processing systems.

  • Strong organizational skills with the ability to multitask and prioritize tasks effectively.

  • Excellent communication and interpersonal skills, with the ability to work collaboratively with team members and external stakeholders.

  • Attention to detail and accuracy in all tasks.

  • Ability to work independently with minimal supervision.

  • Prior experience in the construction industry or related field is a plus.

  • Willingness to travel occasionally for trade shows and other business-related events.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .

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