DMV COMPLIANCE CLERK (Job ID: 41856)

Location: US:NH:CONCORD Occupation Category: 43-0000 Office and Administrative Support Occupations Employment Type: PART-TIME Post Date: 07/09/2024 Close Date: 10/03/2024 Salary: 17.810 - 23.390 USD

State of New Hampshire Job Posting Department of Safety Division of Motor Vehicles 23 Hazen Drive, Concord, NH 03305

PART TIME DMV COMPLIANCE CLERK

(License Clerks-2)

Multiple Positions Available Statewide

The pay range for this position is $17.81 - $23.39 per hour

The State of New Hampshire, Department of Safety, Division of Motor Vehicles, has multiple part-time vacancies statewide for License Clerks-2 (43-4030 LICENSE CLERKS-2). These positions are part-time, cannot exceed 29.5 hours per week and insurance benefits are not offered.

Summary:Provides first-rate customer service to the public as a Division of Motor Vehicles (DMV) representative by performing administrative, compliance, and procedural functions for various permitting, licensing, registration, and related transactions. Interprets and explains state and federal laws, New Hampshire State Vehicle Codes, policies, and procedures to ensure the proper execution of associated official transactions. Applies a thorough understanding of state regulations to validate the authenticity of official documentation.

YOUR EXPERIENCE COUNTS- Under a recent change to the rules, an applicant's relevant experience now counts towards formal education degrees referenced below! See Per 405.1.

1.5 Years or 18 Months of additional relevant experience = Associate's Degree

3 Years or 36 Months of additional relevant experience = Bachelor's Degree

4.5 Years or 54 Months of additional relevant experience = Master's Degree

MINIMUM QUALIFICATIONS:

Education:High school diploma or high school equivalency credential. Each additional year of approved formal education may be substituted for one year of required work experience.

Experience:Two years of experience in a position involving public contact work such as a license clerk, bank teller, retail clerk or other similar mercantile cash-based work. Each year of work experience may be substituted for one year of required formal education.

License/Certification:Valid drivers license and/or access to transportation for statewide travel.

Special Requirements:

1. Candidate(s) will undergo a background investigation, including motor vehicle record and fingerprint-based criminal recordchecks, to validate suitability for exposure to confidential and financial information.

2. Selected candidates will be required to attend and successfully complete an intensive multi-week training program ofclassroom and on-the-job training with weekly evaluations to ensure compatibility, suitability, and ability to learn thecomplex motor vehicle operational and administrative processes, computer systems, forms, and transaction types whileproviding first-rate customer service in an expedient, accurate and polite manner in a high volume customer service area orworkstation. Continued employment is contingent upon completing all aspects of the training program within the first sixmonths successfully.

3. May be required to work a flexible schedule, including, but not limited to, early morning, evening, and/or weekend hours. May also be required to travel throughout the state and work at various satellite offices for periods of time.

Responsibilities:

Applies knowledge of legal, state-specific regulations and documentation requirements in reviewing, validating, and processing a variety of motor vehicle requests, including applications for new and renewed title transfers, state identification cards, driver licenses, RealID, motor vehicle and boat registrations, various permits, driver records, and accident reports, etc. Ensures that all required documentation is valid, that forms are accurately completed, and that data is entered i to the DMV system within mandated timelines to maintain appropriate compliance.

Determines correct financial responsibility for fines/fees and taxes, including registration fees and other charges for vehicle transactions. Ensures efficient processing of title transfers and registrations, avoiding errors and ensuring compliance with requirements. Collects payment in the form of cash, check, money order, credit or debit card, and issues customer receipts. Manages a cash drawer and daily operational petty cash, verifying funds at the start and end of each business day. Reports and submits daily deposits and operational petty cash counts to the supervisor, or designee, at the close of each business day.

Inspects and analyzes various documents for accuracy to remain compliant with state and federal security standards, identifying discrepancies or potential fraud to protect the agency and vehicle owner from legal issues. Uses electronic verification systems to inspect out-of-state titles, ensure the authenticity of official documents, and identify potential illegal activity. Alerts supervisors or appropriate security and/or law enforcement officers when necessary.

Handles a high-volume customer counter, customer service area, or workstation and works in close contact with the public.

Addresses inquiries, concerns, and requests with patience and clarity, contributing to a positive DMV experience. Provides effective communication to a diverse customer base, providing guidance and support throughout each process and explaining complex regulations and procedures in an understandable manner. Applies de-escalation training techniques to ensure professional and secure interactions and a safe environment; identifies and refers escalated issues to supervisors or appropriate security and/or law enforcement officers when necessary.

Administers required applicant tests, including vision screening and knowledge tests for driver licenses, commercial driver licenses and permits, and motorcycle permits. Issues vehicle materials and supplies such as permanent and temporary plates, operating permits, year and month validation decals, validation stamps, walking disability placards, etc.

Maintains a high level of discretion and confidentiality in compliance with the Driver Privacy Act when reviewing legal and official documentation from customers and scanning or uploading this data and information into secure DMV systems. Ensures the proper disposal and destruction of documents containing identifiable or personal information in accordance with agency procedures.

Assists the supervisor or other DMV Bureau staff in performing various tasks when needed and may assist with mentoring and training employees on processes, procedures, or computer system usage.

DISCLAIMER STATEMENT:The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.

For further information please contact Jennifer Bailey, Assistant Dire