Job Title: Accounts Payable Specialist

Job Description

Construction Company is seeking qualified applicants for the position of Accounts Payable Specialist. The ideal candidate is someone who is organized and possesses strong time management skills. This position is responsible for accounts payable processing, vendor communication, and filing.

Responsibilities

• Create and maintain vendor records, 1099 eligibility, and payment terms.

• Maintain Vendor Certificate of Insurances.

• Sort incoming mail to ensure AP documents are processed timely.

• Responsible for the prompt and accurate data entry for invoices.

• Route invoices to project managers for approval and cost coding if needed.

• Monthly reconciliation of rental equipment invoicing.

• Enter/Scan/Attach invoice payables into Vista on a weekly basis as they are received.

• Responsible for receiving, processing, verifying, and reconciling invoice payments for auto/equipment loans.

• Research and resolve invoice discrepancies and issues.

• Manage manual checks as requested.

• Reconcile and track jobsite water meter deposits.

• Review monthly vendor statements.

• Weekly fuel reporting.

• Maintain filing system.

• Answer vendor phone calls and emails.

• Process and follow up on rush items.

• Daily office phone answering, routing calls to appropriate department.

• Assist with other special projects as assigned by the Sr Accounting Manager.

Essential Skills

• Accounts payable

• Invoice processing

• Microsoft Excel

• Data entry

• Purchase order

• Reconciliation

• Excel pivot tables

• vlookup

• Vendor management

• Vendor relationship

• Vendor invoices

• Vendor communication

• Invoice entry

• Invoice reconciliation

• Invoice issues

• Invoice resolution

• Vista

Additional Skills & Qualifications

• 2+ years of Accounts Payable experience; Construction industry experience preferred

• Intermediate Excel skills - pivot tables, vlookups

• Accounting degree preferred but not required

Work Environment

This is a 5 days per week on-site role with no opportunity for a hybrid schedule or remote work.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Concord,CA.

Application Deadline

This position is anticipated to close on Feb 19, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.