Service Administrative Assistant

Must be local to Columbus, Ohio

Job Description

Work closely with the account manager and other team members to provide quality and timely service, correspondence, and other needs to our customers and corporate office. Schedule technicians as required to meet the varying needs of our customers. Prepare contracts for implementation, invoicing, and maintain effective communication within the organization to the proper team members involved. Provide quality administrative support, including producing and maintaining all letters, invoicing, spreadsheets, reports, and other support as needed. Perform effectively and confidently, occasionally without supervision. Track work orders, purchase orders, and invoices for customers.

Responsibilities

• Work with account manager and team members to provide quality and timely service.

• Schedule technicians to meet customer needs.

• Prepare contracts for implementation and invoicing.

• Maintain effective communication within the organization.

• Provide administrative support including producing and maintaining letters, invoicing, spreadsheets, and reports.

• Perform tasks confidently, occasionally without supervision.

• Track work orders, purchase orders, and invoices for customers.

Essential Skills

• A minimum of 3-5 years of recent administrative support experience.

• Excellent proficiency in Microsoft Office applications (Outlook, Word, Excel, etc.).

• Willingness to learn other software applications as required.

• Customer service skills.

• Data entry skills.

• Administrative support experience.

• Logistics management.

• Experience with purchase orders.

Additional Skills & Qualifications

• A minimum of 2 years of accounting experience is preferred but not required.

• Knowledge and/or experience within a mechanical contracting firm is a plus but not required.

• Knowledge of AIA forms, certified payroll, prevailing wage, state and federal forms is a plus but not required.

Work Environment

Cubicle/Office environment. Business casual dress code. Working hours are from 8:00 AM to 5:00 PM.

Pay and Benefits

The pay range for this position is $23.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Columbus,OH.

Application Deadline

This position is anticipated to close on Mar 24, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.