Description

Position Summary: This is a shared services position that will serve in a co-lead role with the Real Estate Records Coordinator Senior position. This position is responsible for the development and maintenance of all real estate records which deal with the acquisition, sales, leasing and management of real estate required for company operations for the entire Network. This position works with the Land Agents in their day-to-day responsibilities in the drafting, keeping and maintaining the real estate records to be added to the electronic database, while at the same time completing all the accounting functions associated with real estate records (deeds, leases, and easements).

Principal Accountabilities:

JOB SUMMARY: Describe the overall purpose of this job. Include dimensions/scope (e.g., number of customers, amount of revenue, budgets or payroll information) and areas of responsibility.

PRINCIPAL ACCOUNTABILITIES - ESSENTIAL JOB FUNCTIONS and TASKS: List the essential functions & associated tasks. List them in descending order of importance. Note: A job function is essential when the performance of the function is the reason that the job exist.

Essential Function: Responsible for developing and maintaining all real estate records in an electronic real estate database dealing with the acquisitions, sale and management of real estate required for company operations including; lease and rental payments/revenue, all related property records, and railroad permits for fee owned and leasehold assets. Track acquisition and sale of real estate and lease data to provide internal and external benchmarks. Provides and creates reports to assist with monthly reporting and tracking.

Associated tasks:

1. Manages and acts in a co-lead role to organize the maintenance of property records which include: deeds, leases, surveys, easements, exhibits and other legal real estate documents within the electronic real estate database.

2. Receive, examine, obtain, and organize information from the companys real estate records to process the lease revenue/payments, and conduct real estate research of fee owned and leasehold assets held for the company.

3. Coordinate and create work orders and payment of invoices for real estate transactions through the Companys accounting and recordkeeping systems (PeopleSoft).

4. Process and administer the lease payments through the electronic real estate database and receipt of lease revenue using PeopleSoft.

5. Manages and acts in a co-lead role to organize the maintenance of property records which include: deeds, leases, surveys, easements, exhibits and other legal real estate documents within the electronic real estate database.

6. Manages and acts in a co-lead role to organize the maintenance of property records which include: deeds, leases, surveys, easements, exhibits and other legal real estate documents within the electronic real estate database.

7. Receive, examine, obtain, and organize information from the companys real estate records to process the lease revenue/payments, and conduct real estate research of fee owned and leasehold assets held for the company.

8. Coordinate and create work orders and payment of invoices for real estate transactions through the Companys accounting and recordkeeping systems (PeopleSoft).

9. Process and administer the lease payments through the electronic real estate database and receipt of lease revenue using PeopleSoft.

10. Coordinates directly with the Land Agents and Supervisor for the tracking of purchase, sale and lease contracts from the Legal department, Business Units, Accounting and Land Agents.

11. Pay all other real estate related invoices through the Company's accounting and recordkeeping systems (PeopleSoft).

12. Acts in a co-lead role for research within Power Plant for company owned and leased assets to help coordinate and organize the sale and disposition of property.

13. Tracks acquisition and sale of real estate and lease data to provide internal and external benchmarks. Produces information in order to create reports to management for planning and decision making.

14. Collaborates with the Land Agents in their daily responsibilities.

15. Prepare and issue monthly reports as required for maintenance, recording or tracking.

Skills

Land, Leases, Easements

Top Skills Details

Land, Leases, Easements

Additional Skills & Qualifications

Associate Degree or Paralegal Certificate and a minimum three or more years of commercial real estate or commercial title examiner/abstractor, real estate or industry related experience.

High School Diploma and a minimum of five or more years of commercial real estate or commercial title examiner/abstractor, real estate or industry related experience.

Additional Information:

1) Notary public (Preferred)

2) Ability to maintain company real estate records in a land database; work with and assist the team lead in organizing this effort.

3) Has a reasonable understanding of real estate and the importance of accurate and detailed record keeping.

4) Attention to detail and proficient in multitasking.

5) Ability to handle large volume real estate transactions.

6) Ability to meet tight deadlines.

7) Ability to work independently.

8) Excellent writing and communication skills.

9) Proficient Computer skills in Word and Excel.

Experience Level

Entry Leve

Pay and Benefits

The pay range for this position is $24.68 - $34.68/hr.

Workplace Type

This is a fully onsite position in Columbus,OH.

Application Deadline

This position is anticipated to close on Feb 21, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.