Headquartered in Colorado Springs, Colorado, Focus on the Family has nearly 700 employees who work to achieve the mission of enriching the lives of families, engaging the culture, advocating for life and spreading the Gospel of Jesus Christ. The work is meaningful, the culture is rewarding, and the purpose is eternal.

Th e Event Planner 2 position exists to oversee and implement the planning of various small and medium scale events simultaneously by managing and directing all planning, execution, follow-up, and evaluation of events both onsite and offsite. This position requires only general direction and can work independently as well as supporting other planners on the team. Refers unusual or complex problems to supervisor.

Essential Duties/Responsibilities:

• Coordinates multiple small and medium scale events simultaneously

• Coordinates and monitors progress of all event needs, timelines, activities, and services while keeping client informed of progress throughout the process

• Schedules and facilitates ongoing status meetings with clients to track the progress of the event

• Coordinates event activities, check-ins, and needs with departments such as facilities, custodial, security and other departments as needed

• Develops and maintains professional relationships and engagement with clients, attendees, guests, and staff

• Contacts vendors to receive initial proposals, estimates, and coordinates on-site vendor needs

• Secures vendor estimates and quotes on food and beverage, activities, supplies, etc. for the event and obtains client approval for all expenditures

• Develops Banquet Event Orders (BEO), pricing quotes, schedules, and timelines in support of established deadlines

• Executes against approved budgets and client expectations for each event

• Oversees and implements all logistics of setup for assigned meetings or events based on an agreed upon BEO/CAD drawing

• Manages post-event processes including client communication, reflections, and surveys, and adjusts as needed for future events

• Manages and stocks food and beverage inventory for the Events Department

• Oversees linen inventory and ordering for the Events Department

• Represents the Events Department on cross-functional teams working together to ensure successful execution of an event.

  Other Duties/Responsibilities:

• Assists other Event Planners and Supervisor, as needed, with any of the above, including equipment set-up and large-scale event planning

• Performs general office duties (e.g., filing, typing, and data entry)

• Performs other duties as assigned

  Managerial Breadth/Scope of Job:

• May request and engage with volunteers in duties required for event execution and completion

  Working Environment/Physical Requirements:

• Office and onsite/offsite local venue environment

• Must be able to pass a Post Offer Prehire Physical exam

• May be required to work early mornings, late nights, occasional weekends, and overtime

• Must be able to stand and walk for extended periods of time – up to 14 hrs.

• Lifting and carrying up to 50 lbs. on a consistent basis

• Ability to push up to 100 lbs. on a consistent basis

• Requires repetitive tasks/motions, good eye-hand-foot coordination, good manual dexterity, and able to distinguish colors

• Must be able to hear alarms/phone and voice mail messages/normal speaking voices

  JOB QUALIFICATIONS/REQUIREMENTS

  Character/Spiritual:

  Exemplifies Ephesians 5:1-2, “Therefore be imitators of God as dear children and walk in love, as Christ also has loved us and given Himself for us...”

  Pursues the Great Commission given by Jesus Christ in Matthew 28:19-20, “Go therefore and make disciples of all the nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, teaching them to observe all things that I have commanded you; and lo, I am with you always, even to the end of the age.”

  Is a consistent witness for Jesus Christ; maintains a courteous, Christ-like attitude in dealing with people within and outside of Focus; adheres to the Standard of Moral Conduct (http://media.focusonthefamily.com/fotf/pdf/about-us/human-resources/moral-policy.pdf) and Statement of Faith (http://www.focusonthefamily.com/about/foundational-values#values) ; upholds Focus on the Family's ministry in prayer

  Prays personally for Focus on the Family’s staff and constituents and may occasionally lead in a public prayer

  Engages in Christian ministry

  Demonstrates behaviors aligned with FOF core values (http://www.focusonthefamily.com/about/foundational-values#values)

  Personal Characteristics:

• Humble, good work ethic, flexible, upbeat, and can-do attitude, personable, approachable, professional appearance, team player

  Knowledge/Experience:

• Bachelor’s degree in Hospitality Management, Marketing, Communications, Business, or related field preferred

• 1-3 years of experience in both organizing and implementing meetings, events, or related activities

• Project Management experience is a plus

• Demonstrated proficiency in both oral and written communication of information

  Skills, Abilities, and Special Talents/Gifts:

• Strong and proven planning and organizational skills

• Strong attention to detail and accuracy

• Ability to handle multiple projects and to meet strict deadlines

• Ability to solve problems and stay calm in a crisis

• Ability to be flexible in a changing environment

• Ability to communicate articulately, effectively, and tactfully at all levels, verbal and written

• Proven success in handling confidential information with the utmost discretion

• Proficient in the use of computer hardware and software

• Highly Proficient in Office 365, MS Word, MS Excel (Pivot Tables, spreadsheets, and data management)

• Must pass the data management test (Word, Excel, and PowerPoint)

  Pay Range: $18.00 to $21.00/hr

  Application Materials Required: Cover Letter, Resume/CV

  *Colorado Residents: In any materials you submit, you may redact or remove any age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

  Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting. 1. A current resume. 2. A cover letter that specifically addresses the job requirements and outlines qualifications.

  Focus on the Family puts a high value on our team members and offers a unique benefit package.

Employees scheduled for 20 hours or more per week are eligible for:

• Norton LifeLock ID Theft Coverage

• Legal Shield/ID Shield Coverage

• AFLAC

• 403B Retirement Plan

• Vacation Time & Vacation Payout

• Sick Time

• Holidays

• Service Awards

• Community Service Days

• Bookstore Discount

• Fitness Center

  Employees scheduled for 30 hours or more per week are eligible for all the above and:

• Medical Plan

• Dental Plan

• Vision Plan

• Life Insurance

• Disability Insurance

• Flexible Spending Accounts

• EAP (Employee Assistance Program)

• Tuition Reimbursement

• Warehouse Membership Reimbursement

  Note : This is a summary and should not be construed as future promises to continue to provide benefits as outlined above. For complete and definitive language, refer to the governing plan documents.

  *Temporary employees are not eligible for benefits, except for:

• Sick Time

• Bookstore Discount

• Fitness Center

  Tentative Search Timeline:

• Priority will be given to applications submitted by December 20, 2024. However, this posting will remain open until filled.

• The potential employee start date is January 6, 2025.

  Posting date: November 18, 2024

  Unposting date: ongoing until filled

  Posting contact email: job@fotf.org

Helping Families Thrive in Christ! Focus on the Family is a 501c3 Christian Non-Profit Ministry.

Job Details

Pay Type Hourly