Job Title: Administrative Assistant C

Job Code: 15508

Location: Colorado Springs, CO

Job Description:

L3Harris Technologies is seeking an Administrative Assistant to perform administrative and staff support duties to support MOSSAIC related programs, reporting directly to the MOSSAIC Program Director. The individual must demonstrate the highest level of personal integrity, professionalism, and work ethic as well as delivering a high level of customer service for internal customers. They must be meticulous at task management and execution excellence. Must have a focus on problem identification and capable of independently defining and implementing relevant continuous improvement solutions. Easily adapts to changing environments and multiple competing demands. Is equally comfortable working as an individual or in a group setting and has the ability to interact with all levels of management. May be required to work extended hours.

Essential Functions:

• Assist with the preparation of reports, spreadsheets, letters, memorandums, agendas, and schedules; collate and prepare materials for Corporate Meetings.

• Space Planning: Coordinate and track workspace assignments, ensure spaces are prepared for office moves and new hires.

• Responsible for capital asset tagging and tracking, including classified resources.

• Work within the asset tracking system to track hardware assets and reconcile these with Finance on a monthly basis.

• Create/manage Excel spreadsheets, PowerPoint, reports and action item logs.

• Maintain calendars; schedule and coordinate meetings, events, interviews, and appointments; reserve conference rooms.

• Answer a high volume of phone calls, screen and route calls, and assist callers with inquiries.

• Arrange travel itineraries and assist with timely submission of expense reports.

• Manage office supply inventory and process office supply orders.

• Receive/Deliver messages, packages, mail, and paperwork.

• Maintain the organizational chart and telephone directory for the department.

• Accurately document meetings and publish meeting minutes.

• Process Purchase Orders for contingent workers.

• Perform other tasks and assignments as needed.

  Qualifications:

• Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.

• Previous experience in a customer service environment.

  Preferred Skills:

• Experience with Microsoft office suite of tools including Power Point, Word Excel and Outlook.

• Excellent communication skills, strong judgment/problem solving skills, interpersonal skills, and team collaboration.

• Well organized, resourceful, multi-tasker, attention to detail, ability to anticipate assistance needs and take initiative.

• Flexibility in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators.

• Effectively handle multiple simultaneous projects.

• Willing to work some occasional extended hours as needed.

• Capable of learning new skills and software such as Microsoft SharePoint, Staffing/Workforce Management tool, Ariba, and the Procurement Process

• Secret Clearance desired

  In compliance with pay transparency requirements, the salary range for this role is $46,000- $86,000. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. L3Harris also offers a variety of benefits, including health and disability insurance, 401(k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements.

  The application window for this requisition is anticipated to close 12/30/24.

L3Harris Technologies is proud to be an Affirmative Action/Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.