Job Title

Business Coordinator

Agency

Texas A&M University

Department

Academic Accounting and Business Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Who we are

Academic Accounting & Business Services has the honor to provide finance and business services to several units on campus including (but not limited to) Office of the Provost, Office of the President, Division of Marketing & Communications, and the Higher Education Center at McAllen. We have over 45 departments within our service base, and utilize a specialized, pooled team approach to meet the expanding needs of these growing units. AABS reports up to the Associate Vice President & Deputy CFO with a customer service focus guiding everything that we do. We enjoy developing customer relationships and being innovative and strategic in everything we do. We are committed to supporting a positive and friendly working environment for all. To learn more about us please visit our website http://aabs.tamu.edu/

What we want

We're looking for Business Coordinator II's and III's to join our team. The Business Coordinator provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Minimum qualifications for a Business Coordinator II​ : Bachelor’s degree or equivalent combination of education and experience and three years of related experience in general office, accounting, or personnel operations.

Minimum qualifications for a Business Coordinator III​ : Bachelor’s degree or equivalent combination of education and experience and four years of related experience in general office, accounting, or personnel operations.

• Compensation and classification is based on the analyses of the above qualifications during the recruitment process.

Knowledge, Skills, and Abilities:

• Ability to use spreadsheet software to compile, compute, organize, and present data for use in reports and other tracking activities.

• Excellent oral and written communication skills, demonstrating a knowledge of proper spelling, grammar, punctuation, and sentence structure to ensure that written communication is clear, concise, and error free.

• Ability to prepare and make presentations.

• Ability to establish and maintain cooperative working relationships with other Academic Affairs Business Services’ team members and TAMU internal and external customers.

• Ability to interpret and explain state and TAMU regulations/rules, policies, and procedures to staff, customers, and vendors.

Job Responsibilities:

• General AABS Expectations/Customer Service and Support - Maintains general knowledge of all departments served by AABS, especially those assigned. Provides excellent customer service and serves as the primary “point of contact” for departmental liaisons for accounting matters. Handles assigned e-mail correspondence and telephone inquiries about business procedures . Takes “ownership” of customer service responsibilities. Provides one-on-one training with customers as requested . Attends monthly department meetings for customers assigned. Provides support to the Director and Business Administrators.

• Purchasing - Provides advice to customers for purchasing depending upon dollar amount and type of goods or services being purchased . Maintains extensive knowledge pertaining to TAMU Purchasing Guidelines and the purchasing system; assists customers with troubleshooting and all other system related inquiries. Reviews items submitted via the Departmental Cover Sheet (DCS) for processing by ATS team. Maintains knowledge of contract requirements and identifies situations when a contract may be required .

• Accounts Payable - Maintains knowledge pertaining to TAMU Guidelines for the Disbursement of Funds and the accounts payable system ( AggieBuy). Identifies and resolves issues before approving for processing. Follows-up and researches past due statements to determine if paid or if payment needs to be processed.

• Payment Cards - Maintains extensive knowledge pertaining to TAMU Guidelines for the Disbursement of Funds and TAMU Payment Card policies, procedures, rules, and regulations; advises customers on best practices and use of Payment Cards. Reviews items submitted via the Departmental Cover Sheet (DCS) for processing by ATS team. Assists customers with process and necessary paperwork to dispute fraudulent charges.

• Account Reconciliations and Maintenance of Laserfiche Database - Reconciles accounts for assigned departments, in accordance with TAMU Standard Administrative Procedure 21.01.01.M1.01 and ATS established policies and procedures, identifying items for research/review/correction. Completes the account reconciliations within 25 calendar days of FAMIS month end closing. Performances monthly “housekeeping” on assigned department folders in Laserfiche after monthly reconciliations. Assists with working the “Quality Assurance” folder in Laserfiche to complete any missing metadata fields so transactions can be properly filed.

• Accounts Receivable - Maintains an extensive knowledge of accounts receivables and cash handling, and communicates appropriate procedures to customers. Ensures security of all funds and maintains segregation of duties as appropriate . Maintains extensive knowledge regarding the iPayments system. Prepares Interdepartmental Transfers (IDTs) as necessary to charge other TAMU department for goods or services provided. Prepares internal and/or iPayment invoices to bill TAMU and non-TAMU entities for goods or services. Communicates with department on status of payment and assists with collection efforts as needed. Assists ATS Processing Team in the preparation of timely deposit of revenues and reduction to expense transactions to appropriate accounts.

  Why Texas A&M University?

  Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums

• 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

• Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month

• Automatic enrollment in the Teacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

• Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more

• Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.