Job Title

Board of Regents - Administrative Coordinator

Agency

Texas A&M University System Offices

Department

Board of Regents

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 11 universities, a comprehensive health science center, eight state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan with 8.25% employer contribution through Teachers Retirement System of Texas (TRS); tuition assistance; and wellness programs to promote work/life balance.

Salary:

$3,742.67 - $6,666.66 per month commensurate with experience.

Job Description Summary:

Performs administrative duties including, supervision of student workers, assisting with Board of Regents special events and other administrative tasks.

Responsibilities:- Interview, recommend for hire, train, supervise and schedule student workers. Student worker Workday manager.- As needed, ensure student coverage at front desk.- Coordinate catering needs for BOR Annex guests and Board meetings.- Responsible for mail being received, logged and distributed.- Assist with scheduling campus tours for visitors and special guests as requested.- Assist in management of athletic events to include ticket orders/distribution, hotel blocks, nametags, guest lists, guest bios and parking.- Assist with Board of Regents special events to include catering planning, invite distribution, RSVP tracking, registration desk operations and onsite supplies.- Coordinate photographic services which includes print items.- Assist in logging receipts & invoices to be processed and preliminary review of expense reports.- Prepare and proofread correspondence and other documentation for the Board Office.- Assist with scanning of meeting materials.- Other duties as assigned.

Education and Experience:-Bachelor's degree or equivalent combination of education and experience.-Six years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.- Excellent written communication, analytical, interpersonal, and organizational skills.- Ability to work in a high stress environment.- Ability to work with sensitive information and maintain confidentiality.- Ability to work independently once given a project.- Ability to work beyond normal office hours and/or work on weekends.

  • Ability to multi-task and work cooperatively with others.​

  Other Requirements:

  This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.