The Office Coordinator is an essential member of the Career Center team, ensuring the seamless operation of daily activities. This role involves providing comprehensive administrative support to a dynamic team of 11, while also serving as the primary point of contact for our diverse constituents. With a constant flow of students, visiting employers, alumni, and families, the Office Coordinator is entrusted with the responsibility of consistently creating a positive and welcoming first impression. The position actively participates with other Career Center staff as an integral member of the team. Mastery of the office’s operations, coupled with the ability to confidently address inquiries, make appropriate referrals, and delegate tasks, is key to success in this role.

This is a part time, non-benefitted position with a pay range of $18.00 - $20.00 per hour.

Responsibilities

Administrative Support:

• Answer phones, greet visitors, and provide general information about Career Center services.

• Manage office correspondence, including emails, mail, and package deliveries.

• Manage the Career Center’s calendar, scheduling staff-wide meetings and events.

• Maintain office supplies inventory and place orders as needed.

• Maintain confidential student files and records.

• Manage student front desk and operations staff.

• Manage student intern employment paperwork completion and network login information

• Maintain and renew office and professional subscriptions; Process all office invoices and payments, including purchase orders.

Event Coordination:

• Oversee coordination of securing event spaces for the Career Center using the college-wide event management system, 25Live.

• Support the planning and execution of Career Center events, such as Signature programs workshops, and employer info sessions.

Data Management:

• Maintain accurate and up-to-date engagement records in the Career Center's databases, including Handshake.

• Assist in compiling and generating reports on student and employer/alumni engagement.

• Ensure confidentiality and proper handling of sensitive information.

Performs other duties as assigned.

Bachelor’s degree and prior related experience preferred.

We are seeking a candidate to work 15-17 hours per week, approximately 910 hours per year.

Knowledge, Skills, and Abilities

Required Skills:

• Patience and problem-solving skills

• Professionalism and customer service-oriented

• Commitment to diversity, equity and inclusion

• Attention to detail, even with competing priorities

• Good written and oral communication skills

• Prioritization and organization

• Knowledge of Microsoft Office and Google Suite

• Friendly and confident personality

Preferred skills:

• Familiarity with systems such as 25Live, Handshake, Ascend/Salesforce, and Workday

• Familiarity with Google Calendar, Google Docs, and Google Sheets

• Previous front desk/support or other customer-service-related experience

Please submit a cover letter, resume and contact information for three professional references. Consideration of candidates will begin immediately and continue until the position is filled

Hamilton College is an Affirmative Action, Equal Opportunity employer and is committed to creating an accessible, supportive environment and an educational experience that recognizes diversity in all of its forms and a wide array of cultural experiences as integral components of academic excellence. Candidates who can contribute to those goals are encouraged to apply and to identify their strengths in these areas.