Assists with Building Services, which includes Shipping and Receiving, select maintenance activity, and mechanical laboratory testing.  Also provides administrative assistance to Building Services Supervisor. *Essential Functions: *

• Provides clerical assistance to the Building Services Manager.  Helps with documentation and file management.
• Helps coordinate outside contractual maintenance services in conjunction with Building Services Manager.
• Provides select building maintenance assistance as directed by Building Services Manager.
• Maintains a file on receiving reports and returns and shipping documentation.
• Reviews, posts, and updates all incoming materials on receiving reports and verifies the proper documents for Purchasing and Accounting. Also maintains appropriate records of materials when delivered to PLP personnel.
• Contacts freight companies and makes out proper paperwork on items being returned along with items shipped from World Headquarters. Negotiates for best rates on air and truck deliveries.
• Unloads all trucks for incoming materials, by hand or by lift truck.
• Opens all incoming packages for packing slips and identification of materials, quantities, etc.
• Directs or delivers incoming packages to individuals in the building, including the day-to-day mailroom responsibilities. 
• Handles claims regarding damages on incoming freight. (Instructed by Purchasing Department.
• Contacts vendors for verification of shipments or pickups, tracks down PLP individuals on items that have been picked up at the vendor, and tracks down the proper documents.
• Puts together and closes out purchase orders on all indirect items and services.
• Assists all department in tracing shipments and checks overdue orders for indirect items.
• Oversees and maintains recycling program, including oil, scrap, and waste pickup.
• Sets up conference rooms and mezzanine for business meetings and lunches.
• Trained for Certified HAZMAT handling and documentation regulations.
• Handle all shipping responsibilities for product going out of facility (proper packaging, paperwork, labeling).
• Assists with additional items incidental to the function of the maintenance operations.
• Assist with snow removal on property.

* Qualifications and Requirements:*

• High school diploma, with capable skills in mathematics, reading, and writing with some specialized schooling.
• Minimum of two years of experience with industrial shipping and receiving procedures.
• Experience with mechanical laboratory environment preferred.
• Ability to use a computer and applications such as Microsoft Word and Excel.
• Computer experience with hands-on knowledge of software packages, including IFS, spread sheets, and word processing.
• Must possess good hands-on mechanical skills involving use of select machine-shop equipment, hand tools, and lab equipment.
• Good organizational skills.