BAW Plastics Inc is currently looking for an executive assistant to support our senior leadership.  This person should have a minimum of 5 years' experience working in an administrative role reporting directly to upper management.  They should be well-organized, detailed oriented and proficient with time management.

Objectives of this role:

• Support the senior executive team members to ensure that priorities are met, goals accomplished, and communication both verbally and written are coordinated while maintaining professionalism and strict confidentiality.

• Manage communication with employees by liaising with executives on various projects and tasks.

   

Responsibilities:

• Manage professional and personal scheduling for senior team, including mail, phone calls, and correspondence.

• Handling memos, reports, invoices, and related documents including sensitive information.

• Manage senior executives' travel logistics and activities, including flight booking, accommodations, and transportation.  This incudes keeping itineraries for team members updated as needed.

• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintaining weekly/monthly/yearly reporting as needed.

• Organize team communications and plan events as needed throughout the year.

• Coordination of company meetings (401k, Safety, etc.).

• Managing and ordering the supply needs for in-house use.

• Project management/research.

• Assist H.R. Director with various aspects of employee records, reporting and communication.

• Excellent written and verbal communication skills.

• Strong time-management skills and ability to prioritize, organize and coordinate multiple concurrent projects and complete tasks on time.

• Proficient in Microsoft Office tools (Word, Excel, Publisher, PowerPoint, and Outlook).

• Proficiency with office productivity tools and an aptitude for learning new softwae and systems.

• Flexible team player, willing to adapt to changes and unafraid of challenges.

• Ability to maintain confidentiality of information related to the company and its  employees.

Qualifications:

• Bachelor's degree or equivalent experience.

• Proficient in Microsoft Office suite.

• Experience in managing multiple priorities, administrative coordination, and logistics.

• Well-organized detail-oriented, ability to multi-task with great follow-up skills.

• Strong written and verbal communication skills.