Job Title: Administrative Assistant

Job Description

We are looking for an administrative assistant for our Human Resources department in Cincinnati, Ohio. The administrative assistant position will be responsible for providing strong administrative support to the Human Resources Manager, as well as efficiently communicating with and supporting the needs of our customers. The right person will have a strong ability to multi-task, organize, be punctual and dependable, and perform independently as needed.

Responsibilities

• Prepare new hire paperwork and ensure accuracy.

• Process MVR and check for new hires and job site requirements.

• Ensure drug screens have been completed for new hires.

• Process I-9 documentation through E-verify for compliance.

• Upload documents into OnBase.

• Ensure all Federal and State posters are compliant.

• Process and file unemployment claims.

• Track the process of vacation and sick time off requests daily/monthly.

• Provide quality administrative support, including filing, producing and maintaining spreadsheets, reports, and other support as needed.

• Perform effectively and confidently, occasionally without supervision.

Essential Skills

• Administrative support experience.

• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.

• Strong communication and interpersonal skills.

• Excellent written and verbal communication skills.

• Ability to maintain confidentiality.

• Valid driver's license.

Additional Skills & Qualifications

• Experience within a mechanical contracting firm is a plus, but not required.

• Ability and willingness to learn other software applications as required.

• Team-player attitude and professional appearance.

Work Environment

The position will be in an office environment, with working hours from 7:30am to 4:30pm, Monday to Friday.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cincinnati,OH.

Application Deadline

This position will be accepting applications until Dec 10, 2024.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.