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BSD SRF - Finance - Operations

About the Department

The mission of the Animal Resources Center (ARC) is to assist investigators in performing their animal research while ensuring appropriate and humane care of all laboratory animals. The Animal Resources Center (ARC) at The University of Chicago is responsible for the use and care of all research animals on campus. The ARC manages 6 facilities and a business office. Its sections are as follows: husbandry, maintenance, operations, veterinary care, finance and administration. The unit is administratively combined with the Office of Shared Research Facilities (OSRF).

OSRF oversees the core facilities, which make up a pivotal and essential part of the research ecosystem, providing critical resources that enable existing and emerging technologies to facilitate groundbreaking discoveries. OSRF Cores offer expertise in state-of-the-art instrumentation and services as well as experimental design and data analysis to advance research programs across the disciplines. Operated as fee-for-service facilities, OSRF cores are managed in order to best support the University\'s mission to discover and create new knowledge of living systems. We are driven by the research needs of the faculty.

Job Summary

The job coordinates projects in monitoring the operating and capital budgets for divisions and/or University-wide administrative units. At the instruction of others, performs work that contributes to development of long and short term financial goals, business strategies/plans, and financial forecasts/models for major service programs and initiatives. Utilizes moderate knowledge of finance to help coordinate quarterly and year-end reporting for the operating budget.

Under the supervision of the Director of Finance & Administration (DFA), this position provides financial and accounting support to the Core Facilities overseen by the Office of Shared Research Facilities (OSRF) as well as the Animal Resources Center (ARC).

Responsibilities

• Develop meaningful, easy to understand reporting for the 18 OSRF core facilities.
• Complete quarterly financial analysis and monthly forecasts/projections for the cores. Develop unique metrics for each core to help manage financials.
• Lead quarterly meetings with core facilities, reporting on actual results versus budget and prior year.
• Ensure accuracy and compliance of financial results by identifying and processing journal entries, cost corrections and payroll transfers, when necessary.
• Work to streamline and automate reporting.
• Collaborate with internal departments and external clients to ensure timely collections and payments. Monitor the AR Aging and work with the Financial Manager, Financial Administration Analyst, and the Sr. Business Support Assistant to ensure payments are processed.
• Partner with the DFA and the Financial Manager to complete monthly forecasts and the annual operating budget.
• Lead the annual rate analysis exercise, working with the core directors, the DFA, Financial Manager and Financial Services to ensure rates are accurate and cores are compliant with NIH rules and regulations.
• Partner with the core facilities during the implementation of a new core management system.
• Embrace the E4 Leadership Principles (Engage, Evolve, Excel, Equality) and continually strive for process improvement; engage in E4L events throughout the ARC and OSRF.
• Assist with the preparation of various presentations, collecting and analyzing applicable data, summarizing and formatting for presentation to Executive Leadership.
• This position requires to be on campus a minimum of 3 days a week.
• A alyzes and prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
• Prepares monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
• May work with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor\'s degree in Finance, Accounting or Economics.

Experience:

Minimum of 3 years of related experience and/or training strongly