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BSD PED - Medical Education Office

About the Department

The Pediatric Medical Education Office (PMEO) within the Department of Pediatrics and Comer Children\'s Hospital at the University of Chicago, manages and oversees the Pediatric Residency Program, our thirteen (12) ACGME-accredited Pediatric Subspecialty Fellowship Training Programs in all aspects of education and accreditation requirements, as well as all visiting and internal medical students, residents, and fellows who rotate through Pediatrics. The University of Chicago Comer Children\'s Hospital is dedicated to excellence in graduate medical education. Our GME programs are designed to cultivate caring, compassionate pediatric physicians who become lifelong learners capable of providing the highest level of professional and equitable medical care.

Job Summary

The Residency Education Coordinator oversees the continued accreditation and compliance for the Core Pediatric Residency Training Program and their trainees (70+) within the Department. The coordinator must be competent and knowledgeable in all ACGME and Board requirements for programs/trainees and ensure annual reporting is submitted in a timely fashion. This role collaborates on programs regarding standard operations, innovations within medical education, and other areas as identified. This position requires a high level of organization to ensure all trainee, programmatic, departmental, institutional, and national requirements are met. They will work in partnership with another Residency Education Coordinator, the Chief Residents, the Director of Medical Education, Associate and Assistant Program Directors, and the Program Director/Associate Chair of Education and serve as an integral member within the development and implementation of new initiatives.

Our department follows a hybrid work structure that fosters productivity, collaboration, and employee well-being. Working from the office is encouraged for tasks that require a high degree of collaboration.

Responsibilities

Co-coordinate the pediatric medical education office and programmatic leadership to develop and implement new systems and administrative policies, educational programs, and compliance/evaluation/accreditation strategies.

Under the general supervision of the Program Director/Associate Chair of Education and Director of Medical Education, direct and oversee the accreditation and reporting activities of the core pediatric training program.

Maintain in-depth knowledge of ACGME Program Requirements, Pediatric Milestones, and Entrustable Professional Activities (EPAs), keep abreast of any updates, plan and implement changes to policies and operational procedures, as needed.

Maintain up-to-date knowledge of all American Board of Pediatrics (ABP) requirements for core pediatrics and child neurology training programs; ensure trainees are meeting their clinical and professional expectations on an annual basis and Medical Education office in submitting all required tracking data on time.

Manages requirements of the training program, including accreditation, clinical work hour schedules, evaluation process, recruitment and retention efforts, Match process, orientation, offboarding requirements, and employee relations.

Oversee onboarding and training of new programmatic leaders (i.e., PDs, APDs) and create a strong working relationship with departmental/programmatic leaders, trainees, and students within Pediatrics. Maintain an up-to-date understanding of ongoing projects overseen by all members of the leadership ship team and ensure the office is serving as a resource and guide in the implementation of new protocols.

Direct yearly recruitment activities for multiple tracks within the residen y program, including oversight of ERAS, Thalamus, all components of trainee interviews, evaluation, and interview-day-of operations, annual budget, registration and participation in annual recruitment events, marketing materials, and program website(s).

Work with Clerkship Directors and Rotation Leaders to review/organize/schedule rotations and send-out/track evaluations of fourth-year medical student rotations and visiting resident/fellow rotators.

Oversee and maintain all database systems utilized in relation to resident trainees, residency recruitment, rotating fourth-year medical students, (MedHub, ERAS, VSLO, etc.).

Conduct annual review of all offsite program letters of agreement across all rotations and support trainees in exploring individualized learning opportunities.

Ensure proper tracking of quarterly compliance deadlines, semi-annual reviews, required programmatic committees, and semi-annual milestone reporting to the ACGME.

Serve as representative liaison for all medical students (Pritzker/Visiting) and Visiting Resident/Fellow(s), including application process, onboarding, and compliance tracking.

Oversee and conduct internal program reviews as required by Medical Education Office and/or UCM GME/Finance in addition to overseeing pr