Description

We are looking for an energetic team member to drive the key coordination processes for strategic alignment, partnership/alliance, and integration efforts. As a growing leader in the travel industry, our client continues to build out its global presence through relationships with other companies around the world. In recent months, the company has launched complex new initiatives and built out a small function to manage our client's interests in these partnerships, relationships, and (where applicable) acquisitions.

POSITION RESPONSIBILITIES:

The Project Management Coordinator manages the team’s time, resources, and information flows across a portfolio of 2-4 initiatives and standing responsibilities of the team’s executive sponsors. The Coordinator works with leaders across our client, our client's partners, and third parties to prioritize efforts and the time and interactions necessary for these teams.

The Coordinator will have particular skill in managing the global logistics associated with intercontinental travel, meetings with 2 to 20+ colleagues, and the assembly of shared files, documents, and updates related to these efforts.

EXPERIENCE AND QUALIFICATIONS:

• Good written, verbal, and presentation skills – in English and Spanish, across executive-level colleagues and those across organizational levels

• Familiarity with light data analysis

• Collaborative: The ability to adjust and adapt as project initiatives evolve

• A strong team player who can work collaboratively with cross-functional teams

• Proficiency includes working knowledge of Microsoft Office including familiarity with Outlook scheduling; experience with project management software preferred

• A keen attention to detail, excellent organization and strong time management skills, be outcomes oriented and sensitive to meeting deadlines

• A very good working knowledge of Spanish will be essential

Per project, core tasks include:

• Ensuring that team members and relevant people have access to information (Share Files, etc.)

• Assisting Project Managers(s) with managing the project schedule, including tracking deadlines and coordinating meetings

• Creating reports and updates for the Project Manager(s) and project leaders (executive team readouts, steering committee/decision-maker updates, etc.)

• This role is based in our client's Chicago head office (which offers various amenities including free barista coffee, subsidized cafeteria and fitness offerings)

• We would like for this position to start ASAP

• This is a 5 day per week assignment, full working day Central Time, with occasional flexibility needed to help facilitate conversations/discussions across time zones as global needs arise.

Skills

Project management, administrative support, attention to detail, Project coordination

Top Skills Details

Project management, administrative support, attention to detail, Project coordination

Additional Skills & Qualifications

This role is a mix between a Project Manager and an Admin assistant, more on the strategic side.

This person must be local to Chicago and willing to go onsite Monday-Thursday. Fridays can be remote.

6 month contract to start with the potential to extend and convert full time.

They are open to any years of experience as long as they have experience with both project management and admin/coordination

Experience Level

Intermediate Level

Pay and Benefits

The pay range for this position is $40.00 - $48.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chicago,IL.

Application Deadline

This position will be accepting applications until Dec 17, 2024.

About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.