Description We are in search of a Location Services Specialist to be an integral part of our team in CHICAGO, Illinois, United States. In this role, you'll be the linchpin for office operations, ensuring smooth day-to-day running of the location. You'll work closely with building management vendors and other support personnel, ensuring the location is safe, well-maintained and clean. This role offers a short-term contract employment opportunity.

Responsibilities:

• Undertake location services projects such as moves, repairs, and cleaning, ensuring the location is always in optimal condition.

• Coordinate with vendors and building management on life/safety and repair items.

• Maintain inventory of office supplies and equipment, identifying cost-efficient ways to upgrade or replace failing building systems.

• Manage mail services, including distribution of mail, coordination of courier services, and resolution of any issues with packages.

• Assist employees with large photocopy, scanning, and binding jobs, ensuring timely completion of submitted jobs.

• Oversee visitor management and reception activities, ensuring quality customer service.

• Coordinate meetings and events, including catering request, conference room coordination, and audio-visual equipment support.

• Manage the building card access systems, ensuring proper issuance and termination of cards.

• Contribute to the firm culture through participation in internal and client-facing activities.

• Perform daily walk-throughs of the location, following up on maintenance issues and ensuring pantries are adequately supplied. Requirements • Proficiency in customer service, demonstrating the ability to effectively communicate with a variety of stakeholders.

• Familiarity with general office functions, including filing, scheduling, and project coordination.

• Advanced skills in Microsoft Excel for data analysis and reporting.

• Experience with planning processes, ensuring smooth execution of tasks and events.

• Proficiency in Microsoft Word for creating detail oriented documents and correspondence.

• Knowledge of the time tracking tool "About Time" or similar software.

• Demonstrated leadership skills, with the ability to guide team and manage resources.

• Experience with scanning equipment and procedures.

• Ability to perform receptionist duties, including managing incoming calls and visitor reception.

• Experience working with vendors, including negotiation and contract management.

• Proficiency in Microsoft PowerPoint for creating presentations.

• Basic graphic design skills for creating marketing and promotional materials.

• Exceptional time management skills, with the ability to prioritize and execute tasks efficiently.

• Administrative assistance experience, including managing appointments and correspondence.

• Experience with software upgrades and troubleshooting.

• Proficiency in Microsoft Office Suites, including Word, Excel, PowerPoint, and Outlook.

• Ability to conduct research and analysis, synthesizing complex information into concise reports.

• Experience with proofreading, ensuring all documents and communications are error-free.

• Experience in catering coordination for meetings and events.

• Ability to manage daily operations, ensuring smooth workflow and productivity.

• Coordination skills, with the ability to manage multiple tasks and projects simultaneously.

• Experience in drafting and implementing business plans.

• Experience with equipment replacement and maintenance.

• Proficiency in photocopying, including handling large volumes of documents. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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