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PSD Space and Infrastructure

About the Department

The Physical Sciences Division (PSD) has a rich history of advancing and defining new fields of discovery in the physical and mathematical sciences, and this tradition of innovation continues today. Our inquiry and impact spans from the edge of the observable universe to human-computer interaction, from biophysical materials science to the geologic record of seawater composition, from gravitational waves to geometric flows, and beyond. The division includes the academic departments of Astronomy and Astrophysics, Chemistry, Computer Science, Geophysical Sciences, Mathematics, Physics, and Statistics. In addition, PSD includes a number of interdisciplinary research institutes and centers, including the Data Science Institute, Enrico Fermi Institute, the James Franck Institute, and the Kavli Center for Cosmological Physics. Many of our scientists have joint appointments at the Fermi National Accelerator Laboratory and Argonne National Laboratory as well as joint affiliations with other Chicago-based research institutions such as the Toyota Technological Institute of Chicago, and the Field Museum. Our students build connections with world-leading scientists, collaborate across disciplines, and enjoy the dynamic Chicago and University communities.

Job Summary

Reporting directly to the Senior Associate Dean, and indirectly (dotted line) to the PSD Deputy Dean for Infrastructure, the Executive Director of Facilities and Space Planning oversees facility operations, equipment inventory, space planning and management, shipping/receiving dock operations, and cylinder gas delivery on behalf of the Physical Sciences Division (PSD). Manages a team of professional staff responsible for facility development, maintenance, policies, procedures and expansion to support the strategic mission of the PSD and its departments and institutes. Collaborates with departmental leadership and building managers to ensure there is oversight of all PSD facilities and appropriate coordination of projects. Works collaboratively with the University to provide management and supervision of all space planning activities for the Division, working closely with the Deputy Dean for Infrastructure. Provides analysis and recommendations of facilities space assignments; develops options for PSD facilities use; coordinates studies that relate to long-term space development initiatives; perform space inventory management and represent PSD in campus master planning. Work in teams from diverse operating areas in order to achieve planning and institutional research goals.

Responsibilities

Leads the development of an appropriate strategy and organizational structure for the oversight of all PSD facilities, working closely with the Senior Associate Dean and Deputy Dean for Infrastructure.

Develops a system for overseeing and tracking asset management, working closely with the Director of Grants & Contracts to ensure the PSD is in compliance with the tagging, tracking and disposal of assets.

Works in partnership with the Deputy Dean for Infrastructure to lead the Division, providing strategic leadership and guidance to the Dean, Department Chairs, and Institute Directors when considering the space needs of new faculty hires.

Oversees and manages the Facilities Operations Manager to deliver the highest level of services for PSD building occupants. Helps set up tools and processes to track requests, projects, and other tasks.

Oversees and manages the Dock Manager and team of dock workers to deliver the highest level of shipping, receiving and delivery services to our departments.

Works with the Dock Manager to establishes goals, processes, and tracking mechanisms to support o erall shipping/receiving function.

Works closely with the Dock Manager to develop and monitor shipping and receiving procedures for efficient delivery of goods through facilities to include: time-sensitive US postal deliveries, hazardous chemicals, biohazardous materials, cylinder gases, sensitive scientific equipment and special deliveries.

Together with the Deputy Dean for Infrastructure, supervises and oversees the work of the Director of Design and Construction, supporting the planning and coordination of research renovations and maintenance issues, ensuring that the Director coordinates activities with the appropriate faculty and departmental staff.

Provides operational and strategic oversight of all of PSD\'s facilities on campus, supervising building managers and working closely with department managers to ensure each facility has appropriate oversight of all operations, maintenance, and projects.

Interfaces with Facilities Services Operations, PSD building managers and PSD Leadership in the development of the PSD Basic Services Agreement (BSA) on an annual basis. Negotiates and modifies the BSA based upon the changing requirements as identified. Signs off on the BSA and monitors and tracks the BAS to ensure the agreement standards are meet.

Interfaces with PSD Department