Description

We are seeking a highly organized and professional top notch Executive Assistant to provide comprehensive support to the CEO. The Executive Assistant will be a strategic partner and will play a critical role for the organization. We are looking for a strategic thinker who thrives in a fast-paced environment. This role focuses on streamlining the CEO’s day-to-day operations through efficient schedule management, travel arrangements, and coordination of high-level meetings. Additionally, the position involves planning travel through private jet, town hall meetings, event coordination, requiring a proactive approach, strong communication skills, and utmost confidentiality. The ideal candidate will have a well-rounded background and prior experience in the C-Suite. This role requires working in Chicago 4 days on-site and 1 day remote. Salary target $120k-$135k plus bonus. Benefits include: health, dental, critical illness, life insurance, disability, PTO, and 401k

Recruiter: Connie Stathopoulos

*Scheduling activities and creating calendar events for CEO.

*Coordinate business and personal travel arrangements including private

*Oversee and assist with liaison and communication between the CEO and internal and external office engagements.

*Provide day-to-day administrative support for the CEO.

*Manage, plan and organize daily calendar activities.

*Book and manage all domestic and international travel arrangements.

*Manage day-to-day correspondences internally and externally, including responding to all local and international mail.

*Assist in technical matters and courier correspondence.

*Arrange for meetings and conferences, including preparing agendas and minute

*Manage membership dues to various organizations, subscriptions, distributions and circulation lists.

*Prepare, update and distribute itineraries, letters, memos and meeting minutes and continually keep for a record for future events and meetings.

*Serve as liaison with department managers to ensure a manageable flow of work and communication.

*Prepare a variety of high-quality memos, letters, and other required documents

Requirements

Required Qualifications:

Minimum of 10 years of executive assistant support to C-Suite Executive, CEO preferred.

Must have excellent planning, time management, and organizational skills.

Excellent verbal and written business communication skills.

Ability to succeed in an ever-changing and fast-paced environment.

Ability to effectively manage multiple, competing priorities under a given timeline.

Ability to show considerable discretion regarding sensitive and/or confidential information.

Strong proficiency in MS Outlook, Word, Excel and PowerPoint.

Experience working with private jets and providing personal assistant support

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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