Executive Assistant, Special Projects

Job Details

Job Location

Chicago, IL

Position Type

Full Time

Education Level

4 Year Degree

Travel Percentage

Negligible

Job Shift

Day

Job Category

Admin - Clerical

Job Description

STATEMENT OF PURPOSE: The Executive Assistant for Special Projects reports directly to and works closely with the President & Chief Executive Officer. The Executive Assistant is responsible for supporting the CEO through a combination of project management, writing and editing, research, and administrative support.

RESPONSIBILITIES:

• Manage special projects for the CEO

• Support and coordinate projects with other departments of the Agency

• Prepare policy briefings, talking points, presentations, and proposals for internal and external meetings

• Schedule, prepare materials and notes, and ensure follow-up for various leadership and staff meetings

• Support the President & CEO in advancing government relations, facilitating interactions with city officials, and driving advocacy and partnership initiatives

• Work with the Executive Assistant to the President & CEO to ensure the President & CEO is prepared for meetings and events

• Support the President & CEO’s management of leadership team meetings

• Draft and edit various documents including internal/external correspondence and legislative testimony

• Research and prepare briefing materials for key meetings and presentations;

• Participate in meetings, taskforces and workgroups both internally externally

• Manage the Administrative Assistant team and the staff assigned to the Agency’s Front Desk

• Other responsibilities, as required.

QUALIFICATIONS:

• BA/BS degree required

• PMP certification preferred

• Excellent interpersonal, written, and oral communication skills

• Excellent research, analytical, planning, and organizational skills

• Ability to work independently, exercise professional judgment, and have discretion

• Team-oriented and flexible

• Proficient in Microsoft, Word, Excel and PowerPoint

• Previous supervisory experience preferred

• Support the mission, vision and values of The Chicago Lighthouse

The Chicago Lighthouse for People Who Are Blind or Visually Impaired is an Equal Opportunity Employer in full compliance with local, state, and federal Civil Rights & Affirmative Action laws. The Chicago Lighthouse for People Who Are Blind or Visually Impaired maintains a strong policy of accommodation and a consistent practice of employing qualified individuals with disabilities. All applicants will be afforded equal employment opportunity without discrimination because of race, color, religion, sex, marital status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, sexual orientation, military status, order of protection status or unfavorable discharge from military service.