This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12540819 Department

ARD Talent Acquisition & Development

About the Department

Alumni Relations and Development (ARD) engages alumni (\220k), current students, parents and friends of the University through intellectual, professional and social activities on campus, around the world and online. ARD raises \$600 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute.

The ARD People and Culture team plays a crucial role in cultivating a supportive and thriving workplace environment. The team is dedicated to attracting top talent through effective recruitment strategies and ensuring a smooth onboarding process for new hires. Additionally, the team champions ongoing professional development and learning programs to empower staff to excel in their roles and contribute meaningfully to ARD\'s goals. By fostering a culture of inclusivity, collaboration, and accountability, the People and Culture team enhances employee satisfaction and retention, ultimately strengthening and extending the work of ARD for the University.

As part of the larger People and Culture team, ARD Human Resources supports the employee lifecycle and serves as a strategic and supportive partner in cultivating a dynamic, effective and engaged team of Development staff committed to advancing the University\'s mission. We are dedicated to creating a workplace that fosters a supportive environment for all team members to thrive within a culture of inclusion, diversity, equity, and accountability.

Job Summary

This role performs a broad range of operational activities to design, implement, and monitor a variety of human resource programs. Responsibilities are within the human resources function as a generalist or in a combination of disciplines, allowing the incumbent to acquire higher-level skills.

Responsibilities

• Manages administrative logistics and documentation for Alumni Relations and Development (ARD) on- and off-boarding processes.
• Supports Workday usage for recruiting, time and absence, performance management, reporting, etc. as needed.
• Resolves issues related to accruals, time approver assignments, organizational structures, employee information and documents, etc. via Workday.
• Trains and supports managers and staff in using Workday.
• Partners with internal ARD teams to assist with additional onboarding support as needed.
• Works closely with Financial Operations to support the human resources team with aligning and resolving payment and budget-related issues.
• Uses Workday, Excel, PowerPoint, and other technology tools available in ARD to synthesize data to create and design reports and charts.
• Reviews application materials and evaluates valid candidacy by ensuring applicants meet role requirements.
• Serves as operations liaison to broader UChicago campus partners, such as Shared Services, IT, Workday Solutions, Talent Acquisition, etc.
• Responds to unforeseen and complex problems, makes recommendations to improve efficiency and effectiveness, and implements changes as needed.
• Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures and reporting comply.
• Ensures accuracy and confidentiality of all data and records, and performs duties in accordance with federal and state laws, University human resource policies and ARD procedures.
• Participates in the review and determination of best practices in facilitating goals and activities for supporting ARD staff. Con ributes ideas in strategic planning sessions.
• Maintains and contributes to the development of procedures and protocol for human resources to maintain a high level of professionalism in all activities.
• Partners with the People and Culture team as needed regarding staffing updates and ad hoc assignments.
• Orders departmental supplies as needed.
• Seeks opportunities for professional development that will enhance job performance including attending webinars, seminars, building networks within the University and with colleagues at peer institutions.
• Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Drafts templates and routine offer letters. Maintains appropriate human resources data and records, solving a range of straightforward problems using standard procedures.
• Counsels employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a moderate level of guidance.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work