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Position Details

Position Details

Job Title ADMINISTRATIVE DIRECTOR

Position Number 8150189

Job Category University Staff

Job Type Full-Time

FLSA Status Exempt

Campus Maywood-Health Sciences Campus

Department Name CONTINUING MEDICAL EDUCATION

Location Code CONTINUING MEDICAL EDUCATION (06415A)

Is this split and/or fully grant funded? No

Duties and Responsibilities

Operations (35%):

• Direct all day-to-day program operations, including Administrative, Human Resources, and Accreditation responsibilities.

• Oversee Credit Application process to ensure compliance with ACCME standards and policies, and School/University/health system institutional policies.

• Liaison with Director and CME Review Committee to edit and approve Applications.

• Discuss review Committee recommendations with activity Directors to ensure and document completion of requirements.

• Attend CME -related committee and task force meetings.

• Assist in development of educational methodologies to ensure maximum impact from educational content.

• Design outcome measurement tools to assess impact of activities on Physician change and improvement to patient care, analyze data, and provide analysis reports to CME Director and activity director.

• Initiate activity planning process by assigning activity to CME Coordinator, conduct briefing on specifies, and oversee coordination.

• Design, develop and maintain website.

• Participate in and represent program at CME professional conferences.

• Program Scope: an average reporting year reflects 60-70 CME accredited activities, over 1,500 hours of instruction ( CME credit), over 15,500 participants, and more than $550,000 in revenue.

• Oversee and manage the onboarding, implementation, editing, and maintenance of the CME Tracker system.

  Accreditation (30%):

• Work with the Director and CME coordinators to coordinate, conduct, and write ACCME self-study for reaccreditation of Stritch as nationally accredited CME provider.

• Direct the reaccreditation site visit.

• Develop and write reports required by ACCME for Accreditation maintenance and by School/health system.

• Collaborate with and advise School, University, health system, and outside healthcare organizations to ensure activities are in compliance with ACCME requirements and policies.

• Collaborate with and advise School, University, and health systems to ensure CME activities are in compliance with policies and outside organizations that enact mandates affecting program, such as the AMA , FDA , and ILDPR .

• Develop, implement, and maintain policies, guidelines, and procedures that comply with ACCME , AMA , University, and health system mandates.

• Ensure compliance with Accreditation standards/policies and institutional policies related to the acceptance, distribution, and reconciliation of all funding and commercial support.

• Report and document all information related to Accreditation and Physician licensure.

• Monitor the CME program to ensure that all activities support the missions, including CME , Stritch, health system, and University.

• Communicate changes in Accreditation requirements, policies, and national trends to Director and disseminate information to CME Staff.

  Program Development (30%):

• Assess need/opportunity, develop, and implement educational activities that align with the CME and Stritch missions.

• Adhere to Health Sciences compliance policies.

• Collaborate with University and health system Schools/Centers, Societies, and other healthcare organizations to develop jointly sponsored educational activities

• Interact with and advise activity planning Committees.

• Conduct analyses of Program processes; analyze assessment data; develop and implement changes for improvement; and report results to Director, Committee, Dean, and Vice President for the Health Sciences.

• Advise and direct Physician and non-Physician activity Directors in the development of activities.

• Train Department Coordinators on required CME related processes.

• Represent Stritch when interacting with the ACCME , AMA , Illinois Alliance for CME , Society for Academic Continuing Medical Education, and other organizations and societies.

• Direct efforts to establish and maintain maintenance of certification ( MOC ) offerings through SSOM / LUHS and assure compliance with all SSOM / LUHS , ACCME and Specialty Board policies/procedures.

• Manage the repository of enduring materials and assure necessary paperwork completed as it relates to copyright, intellectual property, and other related documentation deemed necessary.

• Collaborate with Department of Medical Education Chair and CME Director on Faculty development initiatives.

  Finance and Human Resources (5%):

• Directly responsible for financial operation of CME and its activities (approximately 60 accounts/year).

• Responsibilities include Signature Authority; ProCard approver; budget planning and development; oversight of all revenue/expenditures including financial support received from commercial interests; monitor financial data; develop, prepare, analyze, and distribute reports.

• Directly responsible for hiring, termination, salary administration, training, direction, supervision, and evaluation of Staff.

• Administer HR program for Staff.

• Develop and recommend merit increases.

• Responsible for Kronos.

• Responsible for enforcement of HR policies and practices, prepares Letters of Recommendation in support of employment and career development, counsels Staff on HR and Department issues, and train and update Director and Staff in use and procedure for various online HR and annual mandatory systems.

• Perform other duties as assigned.

  Minimum Education and/or Work Experience

• Bachelor’s Degree required; 3 – 5 years of previous job related experience.

  Qualifications

• Ability to work autonomously, under pressure, determine priorities, handle conflict and troubleshoot/problem solve.

• Ability to follow oral and written instructions and established procedures.

• Ability to perform basic filing, office procedures and word processing.

• Ability to maintain accuracy and consistency.

• Ability to communicate verbally.

• Ability to finish tasks in a timely manner.

• Ability to maintain confidentiality.

• Ability to compose Letters and Memorandums.

• Ability to deal calmly and courteously with people.

• Ability to deal with stressful situations.

• Ability to analyze and interpret data.

• Ability to function independently and manage own time and work tasks.

• Ability to work as an effective team member and lead work teams.

• Ability to organize workflow.

• Ability to plan, coordinate and develop multiple projects.

• Ability to compile complex reports and develop presentations.

• Ability to negotiate, persuade and establish direction.

• Skilled job requiring high level of adaptability & interpersonal skills.

• Ability to interact with internal and external constituents.

  Certificates/Credentials/Licenses

N/A

Computer Skills

• Microsoft Word

• Microsoft Power Point

• Lawson

• Microsoft Excel

• Adobe Acrobat

• SurveyMonkey

• CME Tracker

• T4

• Canva

  Supervisory Responsibilities Yes

  Required operation of university owned vehicles No

  Does this position require direct animal or patient contact? No

  Physical Demands None

  Working Conditions None

  Open Date 03/11/2025

  Close Date

  Position Maximum Salary or Hourly Rate $81,550/ann

  Position Minimum Salary or Hourly Rate $70,000/ann

  Special Instructions to Applicants

  About Loyola University Chicago

Loyola University Chicago is a private Jesuit University founded in 1870 by the Society of Jesus. One of the largest Catholic Universities in the United States, Loyola’s professional schools include programs in medicine, nursing, and health sciences anchored by the Loyola University Medical Center, and the Loyola University Chicago School of Law. Comprised of thirteen colleges and schools, Loyola University Chicago offers more than 80 undergraduate and 140 graduate/professional programs while enrolling approximately 17,000 students. In addition to offering a world class educational experience, Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. Our benefits are centered on health and wellness, financial security, equity, and work-life balance. We offer medical, dental, vision, 403(b), HSA , FSAs, tuition benefit, pre-tax transit benefits, EAP , and more. To view our benefits in detail, click here (https://www.luc.edu/hr/facultystaffbenefits/) .

As one of the nation’s largest Jesuit, Catholic Universities, Loyola University Chicago fosters a transformative cultural experience that honors Diversity, Equity, and Inclusion. We are committed to recruiting and retaining a diverse, mission driven workforce that enables a culture of inclusivity. We act with the heart of a nonprofit organization and an academic enterprise with ethical practices that advance the Jesuit Mission. Loyola actively seeks to build a community of diverse opinions, perspectives, and backgrounds that support our Jesuit tradition, while helping Ramblers foster a sense of belonging and affinity for all.

Loyola adheres to all applicable federal and state civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Loyola does not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, religion, sex, age, sexual orientation, gender identity or expression, national or ethnic origin, ancestry, disability, marital status, parental status, military/veteran status, or any other characteristic protected by applicable law. Please see the University’s entire Nondiscrimination Policy contained in The Comprehensive Policy, available at https://www.luc.edu/equity/policyprocedure/universitynondiscriminationpolicy/.

Quick Link for Posting https://www.careers.luc.edu/postings/31835