Job Information
Komatsu Administrative Assistant in Chicago, Illinois
Administrative Assistant
Date: Oct 2, 2024
Location:
Chicago, IL, US, 60631
Req ID: 31453
Onsite or Remote: Onsite Position
Komatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximizing value for customers through innovative solutions. With a diverse line of products supported by our advanced IoT technologies, regional distribution channels, and a global service network, we tap into the power of data and technology to enhance safety and productivity while optimizing performance. Komatsu supports a myriad of markets, including housing, infrastructure, water, pipeline, minerals, automobile, aerospace, electronics and medical, through its many brands and subsidiaries, including TimberPro, Joy, P&H, Montabert, Modular Mining Systems, Hensley Industries, NTC, and Gigaphoton.
Job Overview
To provide onsite administrative support for the Legal Department, with particular emphasis on supporting the Department paralegals.
Key Job Responsibilities
General administrative duties:
Calendar meetings and schedule and assist with conference and Teams calls
Maintain attorney calendars and coordinate schedules
Coordinate and schedule travel arrangements
Draft general correspondence and other documents
Generate, edit and file correspondence and documents, and Legal Department reports
Facilitate service of process procedure
Assist with audit letters (e.g., collection of information from outside counsel; collect information from internal department heads; preparation of quarterly and annual letter)
Open and distribute Department mail
Support documentation and maintenance of Legal Department annual budgets, forecasts, and accruals.
Process employee reimbursement reports for business expenses
Transfer files to and from on-site and off-site storage
Provide support to paralegal team, including assisting with the following:
Managing intake of legal assignments; tracking cases and legal projects
Opening, managing and closing paper and electronic files
Assisting with processing of invoices (monitoring billing intake, setting up vendors, following up on invoice-related inquiries)
Managing asbestos case portfolio (for example, logging dismissals and settlements)
Securing signatures on appropriate documentation (in-person or electronically), such as corporate approvals and contracts
And other duties as assigned by manager, General Counsel and other members of the legal team.
Qualifications/Requirements
Five to seven or more years of experience as an administrative assistant or office administrator (ideally with a legal department or law firm), - or comparable position with:
Excellent time-management and organizational skills and comfortable prioritizing multiple projects from multiple individuals
Demonstrated ability to support of multiple professionals at the same time.
Expert knowledge in Microsoft Office Suite programs, software such as SAP/Ariba, and/or ability to learn other systems as required.
Proactive, self-starter who enjoys working independently with minimal supervision.
Must be detail oriented and possess high quality administrative legal skills and ability to maintain confidentiality.
Familiarity with legal issues and terminology, processes and documentation.
Must be willing to work onsite three (3) days per week, with some flexibility to come in additional days as required.
Additional Information
Komatsu is an Equal Opportunity Workplace and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Nearest Major Market:Chicago